Office of the President - Governance and Meeting Specialist

American Bar Association • Chicago, IL

2d • Hybrid

About The Position

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.
The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.
The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security. The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.

Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, MD, MI, MN, TX, VA, and WI. Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Job Summary/General Purpose of Job
As an experienced meetings and events professional, this position helps ensure the successful planning and execution of large-scale meetings and events hosted by the ABA, the Board of Governors, and the Office of the President.

Requirements

• Bachelor's degree or equivalent experience from four-year college or university or equivalent experience. (Experience would include: at least 3 additional years work experience in a job that involved interaction with sophisticated clients).
• A minimum of 3 years’ experience planning and executing meetings and events for senior level staff.

Responsibilities

• In coordination with internal support, source hotels and venues for meeting events, and participate in price negotiations. Conduct site visits as needed.
• Ensure all relevant systems and databases are updated with participant, member, and location information: scheduling, attendance, locations, and contact information. Create and maintain information on officer travel details to all ABA entity meetings, accredited law schools, and state, local, and national bar associations.
• Create and manage all Board mailings regarding travel and events, such as travel details and meeting schedules.
• Create Qualtrics attendance survey forms, distribute, track, and follow up on responses.
• Create and maintain full calendar year timeline of all department duties for the Midyear and Annual meetings. Review and update weekly and serve as project manager.
• Assist with marketing campaigns with various departments, social media campaigns, work with Cvent on registration needs, and work with Email Team on launching registration campaign.
• Create meeting game plans for each event, and develop A/V requirements, room diagrams, and other meeting needs. Coordinate speaker requests and generate invitation letters and/or coordinate invitations with entities/convention bureau.
• Serve as on-site point-of-contact for all Board of Governors and OP meetings
• Play a key role in organizing various special projects and events, as needed.
• Performs other related duties as required.

Benefits

• 401(k)
• medical
• dental
• vision
• flexible spending accounts
• health spending accounts
• supplemental life and disability insurance
• prepaid legal programs
• a complimentary membership to the American Bar Association, which offers additional benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level