GME Coordinator

DRISCOLL HEALTH PLAN•Corpus Christi, TX

About The Position

Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. General Purpose of Job: Provide secretarial/coordinator support for the Department of Medical Education. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; employees will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required. Maintains utmost level of confidentiality at all times. Adheres to hospital policies and procedures. Demonstrates business practices and personal actions that are ethical and adheres to corporate compliance and integrity guidelines. Performs daily office functions - phones, e-mail, typing, transcribing, photocopying, filing, faxing, sorting and distribution of mail. Acts as liaison to initiate and facilitate the process of obtaining faculty appointments for members of the Driscoll medical staff (Texas A&M Health Science Center, UNTHSC, and UTMB). Responsible for all Residency Program, Medical Education, IRB and Library contracts, including Affiliation Agreements and Program Letters of Agreement required for resident outside electives. Responsible for coordinating Resident Graduation, Annual Research Night and Annual Quality Improvement Symposium and assisting with coordination of Workshops, , Resident Recruitment, and other residency events. Collects and checks accuracy of monthly faculty Medical Education Service Agreement and Teaching Attending time sheets and maintains spreadsheet summary of hours paid and carryover hours and routes for approval. Primary point of contact for Medical Education Contracts Responsible for assisting with the preparation of the Residency Program, Medical Education, IRB and Library department budgets. Requests and tracks reimbursement for residents’ purchases from their educational stipends and reimbursement of residents and GME staff for program costs. Coordinates hospital-related travel for department personnel: requesting authorization and reimbursement. Responds to requests for residency verification of former residents. Requisitions office supplies, educational materials, books, etc.. Primary responsibility for scheduling the resident conference room, other room reservations and food orders. Must assist with New Innovations management Responsible for yearly Advisor meeting, twice yearly resident advisor meetings, and management of Advisor communication Responsible for preparation of Monthly resident newsletter Responsible for management of physician shadowing program Responsible for management of visiting residents and fellows rotating at Driscoll General secretarial support for Medical Education and the Residency Program Until all children are well. Driscoll Children’s Hospital and its specialty centers, urgent care centers, and after-hours facility serve a vast area covering 31 South Texas counties. The hospital is a 191-bed tertiary care center offering 32 medical and 13 surgical specialties. Combined with our non-profit, community-based Health Plan, Driscoll Health System is an exceptional workplace for anyone with a big heart and a drive for success. Smiles, hugs and a soothing touch are as much a part of Driscoll’s approach to treating children as is its advanced medical treatments and technologies. The core values at Driscoll Heath System are: Compassion, Advocacy, Respect, Excellence, and Stewardship. These values are exemplified through every position - from treating the most critical patients hands-on, to maintaining a clean environment, to keeping the organization running from behind the scenes. We invite you to learn about Driscoll’s rich history and explore the laidback lifestyle South Texas has to offer.

Requirements

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Maintains utmost level of confidentiality at all times.
Adheres to hospital policies and procedures.
Demonstrates business practices and personal actions that are ethical and adheres to corporate compliance and integrity guidelines.
Performs daily office functions - phones, e-mail, typing, transcribing, photocopying, filing, faxing, sorting and distribution of mail.
Acts as liaison to initiate and facilitate the process of obtaining faculty appointments for members of the Driscoll medical staff (Texas A&M Health Science Center, UNTHSC, and UTMB).
Responsible for all Residency Program, Medical Education, IRB and Library contracts, including Affiliation Agreements and Program Letters of Agreement required for resident outside electives.
Responsible for coordinating Resident Graduation, Annual Research Night and Annual Quality Improvement Symposium and assisting with coordination of Workshops, , Resident Recruitment, and other residency events.
Collects and checks accuracy of monthly faculty Medical Education Service Agreement and Teaching Attending time sheets and maintains spreadsheet summary of hours paid and carryover hours and routes for approval.
Primary point of contact for Medical Education Contracts
Responsible for assisting with the preparation of the Residency Program, Medical Education, IRB and Library department budgets.
Requests and tracks reimbursement for residents’ purchases from their educational stipends and reimbursement of residents and GME staff for program costs.
Coordinates hospital-related travel for department personnel: requesting authorization and reimbursement.
Responds to requests for residency verification of former residents.
Requisitions office supplies, educational materials, books, etc..
Primary responsibility for scheduling the resident conference room, other room reservations and food orders.
Must assist with New Innovations management
Responsible for yearly Advisor meeting, twice yearly resident advisor meetings, and management of Advisor communication
Responsible for preparation of Monthly resident newsletter
Responsible for management of physician shadowing program
Responsible for management of visiting residents and fellows rotating at Driscoll
General secretarial support for Medical Education and the Residency Program