Global Services Associate

Fermilab•Batavia, IL

1d•$28 - $35•Onsite

About The Position

About the Role: Fermilab is seeking a Global Services Associate to support Laboratory personnel. May be assisted by other administrative personnel. Duties and Responsibilities: Assisting Lab Employees, Users, Affiliates, Visitors, and Subcontractors to appropriately obtain and renew site access and ID Badges; processing access requests for approval of foreign visitor’s site access and ID issuance and enters appropriate data into the applicable systems as required; maintains, culls, and organizes personnel files as needed. Creating, maintaining, and closing out the Foreign Nationals records within the DOE Foreign Access Central Tracking System (FACTS) system for foreign national personnel to whom site access has been provided: Maintaining an understanding of relevant nonimmigrant and immigrant documentation and status categories applying them to individual circumstances. Identifying foreign and U.S. documentation such as passports, visas, work authorizations, etc., noting expiration dates and other key elements that are required by FNAL policies and procedures. Assisting with development and implementation of internal processes and procedures; reviewing and monitoring system data and reports and updates or corrects data accordingly. Staying informed on system enhancements and acting as a team member in the developing, testing, and implementing new or modified Global Services processes to meet changing requirements. Maintaining active Host list and ensures Hosts have completed training as required by the DOE’s Unclassified Foreign National Access Program Order. You will be responsible for monitoring and coordinating updates to Global Services webpage and ongoing maintenance of department process and procedure manual. Compiling reports from file searches as needed and culls and destroys records as required and/or permitted by law, DOE, or the Laboratory's Records Retention policy. Assisting in special projects within the Global Services group as needed. Performing other duties as assigned by supervisor. Abiding by and being responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Requirements

High School Diploma (Associate degree or Equivalent preferred)
Minimum 3+ years of general office experience
Proficient in Microsoft Office: Word, Access, Excel and Outlook
Familiar with website content management systems such as Word Process and cloud-based business systems such as Workday

Nice To Haves

Knowledge of the Laboratory is a plus

Responsibilities

Assisting Lab Employees, Users, Affiliates, Visitors, and Subcontractors to appropriately obtain and renew site access and ID Badges
Processing access requests for approval of foreign visitor’s site access and ID issuance and enters appropriate data into the applicable systems as required
Maintaining, culls, and organizes personnel files as needed
Creating, maintaining, and closing out the Foreign Nationals records within the DOE Foreign Access Central Tracking System (FACTS) system for foreign national personnel to whom site access has been provided
Maintaining an understanding of relevant nonimmigrant and immigrant documentation and status categories applying them to individual circumstances
Identifying foreign and U.S. documentation such as passports, visas, work authorizations, etc., noting expiration dates and other key elements that are required by FNAL policies and procedures
Assisting with development and implementation of internal processes and procedures
Reviewing and monitoring system data and reports and updates or corrects data accordingly
Staying informed on system enhancements and acting as a team member in the developing, testing, and implementing new or modified Global Services processes to meet changing requirements
Maintaining active Host list and ensures Hosts have completed training as required by the DOE’s Unclassified Foreign National Access Program Order
Monitoring and coordinating updates to Global Services webpage and ongoing maintenance of department process and procedure manual
Compiling reports from file searches as needed and culls and destroys records as required and/or permitted by law, DOE, or the Laboratory's Records Retention policy
Assisting in special projects within the Global Services group as needed
Performing other duties as assigned by supervisor
Abiding by and being responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position