Global Meeting & Events Procurement Manager

UCB•Atlanta, GA

26d•Hybrid

About The Position

Make your mark for patients We are looking for a Global Meeting & Events Procurement Manager with a profound knowledge of the Travel Industry, Meetings, Incentives, Conferences, and Exhibitions along with its operational dynamics to join us in our Procurement team. This is a hybrid position based in our Smyrna, GA office. About the role You will play a crucial role in supporting the Procurement Lead by actively managing the execution of the Meeting & Events Policy that align with the business, consistently deliver value, optimize commercial leverage, mitigate risks, promote sustainability, and execute effectively with suppliers, striking a balance between investment and results. Who you’ll work with You will work with Business Services / T&E Category Lead to facilitate co-ordination across FFG category in the areas of Sustainability, Preferred Vendor, Buying Channel, and Supplier Relationship management, along with other internal and external stakeholders. What you’ll do Engage in sourcing and negotiation, Supplier Relationship Management, strategic alignment, risk management, cost optimization, and collaborative thinking to enhance UCB’s effectiveness Negotiate the MICE related contracts in his/her area of responsibility Build solid relationships with the extended stakeholder eco-system to fully understand the business and their requirements. Advocate the existing Meeting & Events Booking Platforms and enable an improved stakeholder experience Align with the Procurement Lead on negotiation strategies for projects Engage with the COE on analytics Support the Sustainability & Risk department in the relationship with the suppliers in their whelm of influence Comply with existing regulatory and audit requirements Translate the Meeting & Events Policy within the business Drives the Meeting & Events from a Procurement side Supplier Segmentation Identify potential suppliers by applying target vendor lists or supporting in the identification of alternatives Handle Full Request for Information / Request for Quote processes with excellence using the procurement vetted tools Consider the market trends, the competitive landscape and the dynamics around the supply markets Ensure collaboration with the Legal department for setting up the appropriate terms Ensure collaboration with Strategic Meeting Solutions Lead Negotiate Terms and Conditions with suppliers Safeguards the KPI’s and SLA’s as negotiated in the contracts Ensure sustainability is included as a criteria for Supplier selection Approve POs (within threshold), and other compliance activities as defined by different SOPs and governance bodies I nterested? For this role we’re looking for the following

Requirements

Bachelor's Degree
Minimum 10 years of experience in a Meeting & Events / Procurement related role such as travel agencies, airlines, meeting and event agencies, or corporate travel management.
Fluent in English

Nice To Haves

Collaborative, adaptable, and able to thrive in a dynamic environment
Strong negotiation skills and ability to build lasting supplier relationships
Managing procurement projects, timelines, and deliverables
Proficient in drafting, reviewing, and managing contracts, understanding of legal terms and implication
Proficiency in data analysis and procurement software.
Great communication skills - ability to think creatively, engage in effective communication and promote change with internal stakeholders and suppliers
Team player, fostering diversity and inclusion, capable of operating in cross-functional, cultural teams

Responsibilities

Engage in sourcing and negotiation, Supplier Relationship Management, strategic alignment, risk management, cost optimization, and collaborative thinking to enhance UCB’s effectiveness
Negotiate the MICE related contracts in his/her area of responsibility
Build solid relationships with the extended stakeholder eco-system to fully understand the business and their requirements.
Advocate the existing Meeting & Events Booking Platforms and enable an improved stakeholder experience
Align with the Procurement Lead on negotiation strategies for projects
Engage with the COE on analytics
Support the Sustainability & Risk department in the relationship with the suppliers in their whelm of influence
Comply with existing regulatory and audit requirements
Translate the Meeting & Events Policy within the business
Drives the Meeting & Events from a Procurement side
Supplier Segmentation
Identify potential suppliers by applying target vendor lists or supporting in the identification of alternatives
Handle Full Request for Information / Request for Quote processes with excellence using the procurement vetted tools
Consider the market trends, the competitive landscape and the dynamics around the supply markets
Ensure collaboration with the Legal department for setting up the appropriate terms
Ensure collaboration with Strategic Meeting Solutions Lead
Negotiate Terms and Conditions with suppliers
Safeguards the KPI’s and SLA’s as negotiated in the contracts
Ensure sustainability is included as a criteria for Supplier selection
Approve POs (within threshold), and other compliance activities as defined by different SOPs and governance bodies