Global Marketing Administrative Support

Embraer•Melbourne, FL

About The Position

Provides global marketing administrative support to the VP, Marketing, and the entire Marketing department, which includes various administrative duties, generating reports, analyzing market data, managing purchasing, inventory and shipping, process documentation, supporting marketing campaigns / efforts as requested and all other duties.

Requirements

Bachelor’s degree required.
Highly organized and detailed oriented
Excellent communicator, thorough, yet able to demonstrate the ability of translating high, complex processes in an effective way.
Demonstrate high personal integrity (does the right thing even when no one is looking)
Employees feel confident talking to this candidate and voicing concerns. Sensitivity, approachable and able to demonstrate strong listening skills (Compliance perceptive)
Fair, objective and discreet
Inspires trust
Good business perspective understands how to navigate through the Embraer processes and engage with key resources within the company.
Has strong problem-solving skills
Independent thinker and self-starter. Demonstrates strong sense of initiative
Able to multitask and meet multiple deadlines. Handles pressure well
Strong knowledge of Microsoft Office Suite
Strong interpersonal and presentation skills
Experience providing administrative support to C-Suite level.
Analytical skill set to generate reports related to marketing performance.
Must be able to work independently with little supervision.
A minimum of 3 years of experience working in an Administrative, Sales or Marketing role.
Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, EPA, State and Federal regulations.
Employees will be subject to the random drug and alcohol testing under FAA regulations.
Some travel will be required to support sales events.
Ability to lift up to 25 lbs.
Commitment to company values and complies with department norms, policies, directives, and procedures.
Incorporates Lean and P3E processes and concepts into daily activities.
Strive for continuous improvement to processes and procedures.
Honors and protects confidential and proprietary documents and information.
Satisfies work schedule requirements.

Responsibilities

Provide global Marketing administrative support to the Marketing leadership, Specialists, and senior leadership, including T&E expense reporting and management.
Coordinate all purchasing, vendor sourcing and management in partnership with Procurement and the areas.
Manage Embraer's online merchandising store for the Executive Jets division, including: Oversight and management of the online store vendor
Inventory control and reporting for online merchandise and promotional materials
Coordination of all aspects of promo material support, ensuring alignment with executive jets marketing initiatives
Support marketing team with mailing efforts related to marketing campaigns and/or events.
Manage local inventory of giveaways and collateral material.
Perform Know Your Customer (KYC) to support marketing efforts as needed.
Support management of department budget / cost center, reconciling finances and invoices on monthly basis.
Generate reports in support of analyzing marketing performance, market data and all other reports as requested.
Work closely with areas such as Marketing, Sales, Sales Engineering, Product Strategy, Flight Operations and Finance.
Plan and manage internal department meetings and trainings, acting as the focal point for the Marketing team and liaison with other departments.
Perform other duties as assigned.