Global HRIS & Payroll System (RFP)

World Renew

About The Position

World Renew is seeking a unified, comprehensive global HRIS and US/Canada payroll solution to replace these tools, enabling World Renew to manage global personnel data, US/Canadian payroll, benefits, global compliance, and other related HR functions in a consolidated platform.

Responsibilities

Core HR / Employee Data Management (employee profiles, position/role tracking, org chart) for a global staffing model.
Payroll processing (gross-to-net calculations, multi-currency support, tax and statutory compliance, deductions, benefits, allowances) for US and Canada-based staff.
Time & Attendance, Leave Management, PTO, Sick Leave, Special Leave (e.g., FMLA)
Benefits Administration (global benefit plans, multiple benefit groups/classes, ACA management and reporting for US, benefits deductions, enrollment, voluntary benefits).
Onboarding and Offboarding workflows.
Performance Management and Evaluations.
Learning Management System (LMS) / Training Management.
Applicant Tracking System (ATS) / Recruitment & Talent Acquisition.
Compensation Management.
Employee Self-Service Portal (for employees in different geographies, including low-bandwidth/mobile access, options for additional languages).
Document Management & Compliance (contracts, visas/immigration, Educational Assistance documentation, reimbursements, tax forms).
Reporting & Analytics (global dashboards, audit trails, workforce metrics, cross border reporting).
System Delivery / Hosting Requirements
Cloud-based hosting accessible globally (web and mobile) with reliable performance in low-bandwidth/field contexts.
Single integrated database for all modules.
Ability to migrate historical and existing employee data from current systems/spreadsheets.
Configurable reporting tools, export/import capabilities (e.g., Excel, CSV), automation of standard reports.
Multiple environments (production, test, sandbox) for safe implementation and testing.
Implementation, Support & Maintenance
Implementation planning, including data migration, configuration, change management, project management/milestone tracking, and rollout support.
Dedicated vendor implementation team during rollout.
Ongoing technical support, maintenance, upgrades, and legislative/ compliance updates
Training for administrators and end-users — including materials, release notes, and user documentation.
Option for customization (custom reports, custom fields, integrations), with clear costs outlined.