Global Executive Office & Administration Manager

Talent Recruit • Seattle, WA

2d

About The Position

We are seeking a Global Manager of Administration & Office Management to lead and optimize one of our client's administrative operations worldwide. Team Leadership & Executive Support: Lead and manage a global team of administrative assistants, receptionists, and contractors. Ensure efficient and high-quality support for executives and employees at all levels. Oversee hiring, training, and performance management of admin staff. Foster a collaborative and service-oriented team culture. Office & Event Management: Provide executive-level administrative support, including travel coordination and logistics. Plan and manage corporate events, meetings, and conferences globally. Oversee office expenditures, vendor relationships, and contract negotiations. Identify and implement process improvements for greater administrative efficiency. Develop and enforce policies for company resources (e.g., corporate apartments, company cars). Maintain confidentiality and professionalism in handling sensitive information. Facilities & Workplace Operations: Collaborate with the Facilities team to manage office spaces globally, including seating arrangements and space planning. Oversee corporate apartment management worldwide to support executive and employee needs.

Requirements

• 10+ years of office administration and management experience across multiple locations on a global scale.
• 5+ years of C-suite executive support experience.
• Strong leadership skills with a proven track record of managing and mentoring teams.
• Excellent organizational, project management, and problem-solving abilities.
• Self-starter with the ability to prioritize tasks, work autonomously, and make sound decisions.

Nice To Haves

• Experience in the hospitality industry is preferred.

Responsibilities

• Lead and manage a global team of administrative assistants, receptionists, and contractors.
• Ensure efficient and high-quality support for executives and employees at all levels.
• Oversee hiring, training, and performance management of admin staff.
• Foster a collaborative and service-oriented team culture.
• Provide executive-level administrative support, including travel coordination and logistics.
• Plan and manage corporate events, meetings, and conferences globally.
• Oversee office expenditures, vendor relationships, and contract negotiations.
• Identify and implement process improvements for greater administrative efficiency.
• Develop and enforce policies for company resources (e.g., corporate apartments, company cars).
• Maintain confidentiality and professionalism in handling sensitive information.
• Collaborate with the Facilities team to manage office spaces globally, including seating arrangements and space planning.
• Oversee corporate apartment management worldwide to support executive and employee needs.

Benefits

• High-impact role with a clear leadership path
• Shape global administrative operations and work closely with top executives
• Dynamic, fast-growing company with a global presence
• Comprehensive benefits package
• RSUs, 401(K), ESPP, PTO, bonuses, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed