Global Cross-Border Executive Assistant & Program Coordinator

Visa•San Francisco, CA

2h•Hybrid

About The Position

Visa is looking for a sharp, proactive Executive Assistant-Program Coordinator who thrives in a fast-paced, global environment and can operate as a true strategic partner for the Global Cross-Border organization, providing program support for Business Operations. This role goes beyond traditional admin support, as you’ll help drive priorities, streamline operations, and keep the business moving. Essential Functions: Act as a trusted executive assistant to the VP of Travel, Sales Enablement, and Commercialization, anticipating needs and managing complex priorities, involving the following responsibilities: Own a dynamic, fast changing calendar and coordinate cross functional meetings across time zones. Manage expenses, vendor onboarding, purchasing workflows, and compliance (Concur/Ariba). Manage complex domestic and international travel, including itineraries, briefings, and contingency planning. Build strong relationships with internal teams, external partners, and global admin networks. Support the Business Operations function for the Global Cross-Border team, working hand-in-hand with the Chief of Staff / Business Operations lead across the following responsibilities: Support Business Operations / Chief of Staff activities: track deliverables, organize strategic initiatives, and ensure operational alignment. Lead logistics for global travel, team offsites, leadership meetings, and high-profile events. Identify process gaps and help drive operational efficiency, team rituals, and improved workflows. Prepare high-quality briefings, presentations, communications, and executive-ready materials This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. Location: San Francisco only Please note that Sponsorship is not supported for this role, including but not limited to F1, OPT, STEM, H1B

Requirements

2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD, or PhD)
Excellent judgement, organization, and communication skills — both written and verbal.
Ability to manage multiple priorities while maintaining impeccable attention to detail.
Strong proficiency in Microsoft 365 (Teams, SharePoint, Outlook, PPT, Excel).
High discretion, organizational excellence, and strong stakeholder management.
A proactive, solutions-focused mindset with the ability to work independently.
This is a hybrid position.
Location: San Francisco only
Sponsorship is not supported for this role, including but not limited to F1, OPT, STEM, H1B

Nice To Haves

At least 5-7 or more years of work experience with a Bachelor’s Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD)
Experience supporting senior leaders in a fast paced, high expectation environment.
Experience supporting a Chief of Staff or working in strategic operations.
Experience operating in fast-paced environments (e.g. startups, fast-growing business units).
Interest in payments, product, marketing, or sales.
Creative problem solving and comfort navigating ambiguity.
Demonstrated ability to quickly understand business context and priorities.

Responsibilities

Own a dynamic, fast changing calendar and coordinate cross functional meetings across time zones.
Manage expenses, vendor onboarding, purchasing workflows, and compliance (Concur/Ariba).
Manage complex domestic and international travel, including itineraries, briefings, and contingency planning.
Build strong relationships with internal teams, external partners, and global admin networks.
Support Business Operations / Chief of Staff activities: track deliverables, organize strategic initiatives, and ensure operational alignment.
Lead logistics for global travel, team offsites, leadership meetings, and high-profile events.
Identify process gaps and help drive operational efficiency, team rituals, and improved workflows.
Prepare high-quality briefings, presentations, communications, and executive-ready materials