Gifts Processor

Greenville University•Greenville, IL

1d•$18 - $20

About The Position

The Part-Time Gift Processing Assistant plays a critical role in supporting the Advancement team by ensuring all charitable gifts are processed accurately, efficiently, and in a timely manner. This position helps maintain the integrity of donor records, supports donor stewardship through prompt acknowledgments, and contributes to a positive donor experience. This role is essential to the operational success of the Advancement Office and enables frontline fundraising staff to focus on donor engagement and revenue growth.

Requirements

High attention to detail and strong organizational skills
Ability to handle confidential information with integrity
Basic proficiency in Microsoft Office (Excel, Word)
Strong written and verbal communication skills
Ability to manage routine, deadline-driven tasks with accuracy

Nice To Haves

Experience with data entry or administrative support
Familiarity with CRM systems (Virtuous or similar)
Experience in nonprofit, higher education, or fundraising environments

Responsibilities

Gift Processing & Data Entry Accurately process all incoming gifts, including checks, online gifts, pledges, matching gifts, and gifts-in-kind
Enter and maintain gift and donor information in the Virtuous CRM system
Ensure proper fund designation and coding for all gifts
Maintain accuracy and integrity of donor records
Donor Acknowledgment & Stewardship Support Generate and distribute tax receipts and gift acknowledgments in a timely manner
Assist in preparing donor stewardship communications and mailings
Support efforts to ensure donors feel seen, valued, and appreciated
Reconciliation & Reporting Assist with daily and weekly gift batch reconciliation
Coordinate with Finance to ensure accurate reporting and deposits
Support month-end and year-end processes as needed
Administrative Support Respond to donor inquiries related to gifts and receipts
Assist with data cleanup and record updates
Support audit preparation and compliance needs
Maintain confidentiality of donor information at all times