General Manager Administrative Assistant, DSM5

Amazon • Bondurant, IA

1d

About The Position

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Requirements

• Experience with Microsoft Office products and applications
• 2+ years of professional or military experience
• 2+ years of executive assistant, or 2+ years of senior level leadership support experience

Nice To Haves

• Experience with end-to-end project management
• Associate's degree, or Bachelor's degree
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience using English communication skills, both written and verbal, to foster seamless interaction with stakeholders at all levels
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• Ability to learn organizational structure and the objectives of the team
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

Responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition

Benefits

• Our compensation reflects the cost of labor across several US geographic markets.
• The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market.
• Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.
• Amazon is a total compensation company.
• Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.
• For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree