Administrative Assistant to General Manager of Hospitality
About The Position
Position Summary The Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced, high-profile convention and events environment and requires strong organization, professionalism, discretion, and attention to detail. The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support. Key Responsibilities Administrative Support Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting Coordinate meetings, prepare agendas, take notes, and track follow-up action items Manage confidential and sensitive information with professionalism and discretion Communication & Coordination Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors Draft, edit, and distribute professional correspondence, reports, and internal communications Coordinate leadership visits, meetings, VIP walkthroughs, and site tours Operational & Business Support Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners Assist with preparation of reports, revenue summaries, presentations, and departmental documents Maintain organized electronic and physical filing systems for contracts, reports, and records Support coordination of union-related meetings and compliance documentation as needed Projects & Events Support Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts) Support special projects, initiatives, and departmental programs led by the General Manager Coordinate internal meetings, planning sessions, and team communications Qualifications & Experience 3–5+ years of executive assistant experience in an administrative assistant or office support role Experience in hospitality, convention centers, events, or large-scale operations preferred Experience working with public-sector or municipal partners is a plus Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools Ability to work effectively in a fast-paced, deadline-driven environment Key Competencies Strong administrative and coordination skills Professional judgment and reliability Ability to manage multiple priorities Detail-oriented with strong follow-through Service-oriented and team-focused mindset Work Environment & Schedule 100% Onsite position at Moscone Center Flexibility is required during peak event periods and leadership visits COMPENSATION: $36.00-$39.00 per hour.
Requirements
- 3–5+ years of executive assistant experience in an administrative assistant or office support role
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
- Ability to work effectively in a fast-paced, deadline-driven environment
- Strong administrative and coordination skills
- Professional judgment and reliability
- Ability to manage multiple priorities
- Detail-oriented with strong follow-through
- Service-oriented and team-focused mindset
Nice To Haves
- Experience in hospitality, convention centers, events, or large-scale operations preferred
- Experience working with public-sector or municipal partners is a plus
Responsibilities
- Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
- Coordinate meetings, prepare agendas, take notes, and track follow-up action items
- Manage confidential and sensitive information with professionalism and discretion
- Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors
- Draft, edit, and distribute professional correspondence, reports, and internal communications
- Coordinate leadership visits, meetings, VIP walkthroughs, and site tours
- Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners
- Assist with preparation of reports, revenue summaries, presentations, and departmental documents
- Maintain organized electronic and physical filing systems for contracts, reports, and records
- Support coordination of union-related meetings and compliance documentation as needed
- Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts)
- Support special projects, initiatives, and departmental programs led by the General Manager
- Coordinate internal meetings, planning sessions, and team communications
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
