GCFS US Administrative Assistant

Deutsche Bank • New York, NY

8d • $90,000 - $100,000 • Onsite

About The Position

As a GCFS US Administrative Assistant, the candidate will be an essential member of Deutsche Bank’s GCFS team in the US. The candidate will support senior desk heads and GCFS staff, facilitating efficient operations across ABS, PCI and GTF desks. By coordinating schedules, meetings, and travel plans, the candidate will ensure seamless administrative support that contributes to the team's success. This role will empower the team to focus on strategic initiatives while maintaining operational excellence. This position will require you to be in the office 5 days a week.

Requirements

• Proven administrative experience supporting senior management
• Proficient computer skills, particularly in Microsoft Office and email applications like Outlook
• Ability to handle confidential information with discretion
• Strong organizational skills and the ability to prioritize multiple tasks
• Ability to work autonomously and confidently interact with management

Nice To Haves

• Excellent communication skills, both written and oral
• High attention to detail and a passion for quality
• Ability to work well under pressure in a fast-paced environment
• Good interpersonal skills and the ability to build relationships with a broad range of stakeholders
• Self-motivated and proactive in identifying areas for improvement

Responsibilities

• Coordinate calendars and schedules for Executive/ senior desk heads to ensure efficient time management and prioritization of engagements
• Prepare meetings by scheduling, collating agendas and materials, and managing printing needs; Collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand
• Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; Coordinate staff related T&E Expense submissions; Coordinate travel for ABS Roadshow events
• Coordinate IT requests and onboard new employees to minimize set-up time
• Provide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events
• Assist the ABS Desk Head in the planning portion of 2 annual ABS Sponsored Conferences. Provide venue support at the conferences as needed; Assist the GCFS central team with invoice processing

Benefits

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs
• At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That’s why we are focused on providing benefits and perks that enable our colleagues to live authentically and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed