Gaming Authority Administrative Assistant (Part time)

Odawa Casino Resort•Petoskey, MI

1d•$45,000 - $48,000

About The Position

Under direction from the Gaming Authority, the Gaming Authority Administrative Assistant is responsible for providing a wide variety of complex, responsible and confidential administrative support services. The Gaming Authority Administrative Assistant is expected to work both independently and as a team to perform a wide variety of administrative support services, all of which contribute to the efficient and professional duties of the Gaming Authority. Coordinates special assignments, essential meetings and activities, responds to and prepares communications while exercising independent sound judgment, decision-making, initiative, and tact. This position supports the activities of the Gaming Authority by attending Gaming Authority meetings, recording meeting minutes, preparing meeting packets, making all travel arrangements for Gaming Authority members and maintaining an effective and efficient record keeping system for Gaming Authority activities. Maintains and organizes the Gaming Authority office. Confidentiality must be maintained at all times. Coordinates with Odawa Casino Resort General Manager-CEO and Executive Team, LTBB Tribal Council, Regulatory, Enjinaaknegeng and other individuals or entities as directed by the Gaming Authority.

Requirements

Must be at least 18 years old.
Required to have a High School Diploma or GED plus four (4) years of previous related experience in a senior management office environment.
Must be able to demonstrate strong attention to detail.
Ability to work independently and produce correspondence and reports with minimal direction.
Strong interpersonal skills.
Ability to meet deadlines.
Must be able to demonstrate professional written and verbal communication.
Ability to handle multiple tasks simultaneously.
Must maintain the highest level of confidentiality at all times.
Must be able to demonstrate strong computer skills and advanced proficiency in Microsoft Word, Excel, Publisher and Outlook.
Excellent time management, including ability to work independently and efficiently, manage multiple projects, set priorities and meet deadlines in a busy and varied work environment.
The Gaming Authority Administrative Assistant must be able to type 50 WPM.
Must be able to work a flexible schedule that may include weekends or evenings.
Must be organized and have excellent communication and analytical abilities.
Must be able to productively handle busy and stressful situations.
Must be able to sit; use hands, talk and hear. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to lift and/or move up to ten (10) pounds.
You may be required to pass a skills assessment test to determine if you meet the minimum qualifications of the position.
Must be able to obtain a gaming license in accordance with the regulations established by the LTBB Gaming Regulatory Commission and be able to serve in the position under any other applicable law.

Nice To Haves

Preferred: Associate’s Degree in Business and two (2) years of previous related experience in a senior management office environment.

Responsibilities

Exhibit the utmost level of integrity and ability to handle highly confidential information with professionalism, discretion, tact, initiative and independence.
Draft correspondence, prepare documents and reports and make arrangement from brief instructions; communicate clearly and effectively orally and in writing.
Proofreads documents for accuracy, as requested by the Gaming Authority.
Assists the Gaming Authority with all administrative functions, such as answering the phone, scheduling meetings, fielding inquiries, drafting and typing of designated correspondence, maintaining calendars, and separating and distributing daily mail for all Gaming Authority members.
Attend all Gaming Authority meetings and proficient in on-line recordings as required.
Must be able to work a flexible schedule as occasional meetings held on Saturdays.
Assistance with taking, editing, transcribing and tracking official Meeting Minutes for the Gaming Authority meetings with follow up and coordination of motions contained in meeting minutes.
Prepares Gaming Authority meeting packets, including agenda, stipend requests, meeting sign in sheets, supporting documentation for agenda items and sends them to Gaming Authority members prior to meeting.
Sends Gaming Authority stipend requests to OCR Accounting for payment processing.
Operates standard office equipment such as a computer, copy/fax machine, etc. as necessary to satisfactorily complete assigned duties.
Orders and maintains office supplies and arranges for equipment maintenance of the Gaming Authority office.
Establishes, organizes, and maintains comprehensive system of document tracking and filing including video and audio materials.
Maintains ability to read, analyze, and interpret technical procedures, policies or governmental rules and regulations.
Research and assemble materials from files and records for preparing reports, special projects, answering correspondence and inquiries.
Coordinates meetings, special project trainings and events and provides logistic support.
Prepares and facilitates official communications (written and verbal); develops forms, and other support functions.
Serves as a liaison between the Gaming Authority and the Casino General Manager-CEO and Executive Team.
Represents the Gaming Authority during select meetings, taking minutes when required.
Conducts Phone Polls as requested for Gaming Authority business. Responsible for drafting phone poll motion and contacting each board member to get their vote. Once all votes are obtained, contact the Gaming Authority chair to let them know what the results were.
Books all travel and training, completing all travel forms required for Gaming Authority as needed.
Acts as a facilitator, drafts and prepares reports and assigned special projects for the Gaming Authority. Manages, organizes, coordinates, and monitors activities and functions of assigned projects in cooperation with the Gaming Authority.
Interacts effectively with diverse groups of individuals and associates and handles confidential information which would have immediate negative impact on Tribal operations, if shared beyond its intended audience.
Recommends and assists in the implementation of the Gaming Authority goals and objectives.
Performs all other duties as assigned within the scope of work.
Upholds Odawa Casino Mission statement in all aspects of position