Fundraising Coordinator

Project Access•Orlando, FL

9h•Remote

About The Position

The Fundraising Coordinator plays a key support role in advancing Project Access’s Fund Development department and assists with a broad range of development activities including donor database maintenance, gift processing and acknowledgment, mass mailing coordination, special event support, and volunteer and donor stewardship. The ideal candidate is organized, detail-oriented, and passionate about building relationships that sustain community impact.

Requirements

Associate’s degree in Nonprofit Management, Communications, Business Administration, or related field; or equivalent work experience
Minimum 1–2 years of experience in a nonprofit development, fundraising, or administrative support role
Proficiency with donor management databases/CRM systems (e.g., Bloomerang, Salesforce, Raiser’s Edge, GiveSmart, or similar)
Strong organizational skills with exceptional attention to detail and accuracy in data entry
Excellent written and verbal communication skills; ability to draft professional donor correspondence
Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Smartsheet and Canva (or similar design tools such as Adobe Creative Suite)
Ability to handle confidential donor and financial information with discretion
Strong interpersonal skills and a donor-centered, relationship-building approach
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Self-motivated with the ability to work both independently and collaboratively
Valid Driver’s License, clean driving record, and current automobile insurance
Successful completion of background check

Nice To Haves

Experience in affordable housing, social services, or community development nonprofit sectors
Familiarity with special event coordination and volunteer management
Experience with email marketing platforms (e.g., Constant Contact, Bloomerang) and social media for donor engagement
Knowledge of gift processing, IRS substantiation requirements, and fundraising compliance basics

Responsibilities

Maintain accurate donor records, process gifts, and ensure proper fund coding and allocation in Bloomerang
Generate acknowledgment letters, tax receipts, and stewardship communications per organizational policy
Produce regular reports on donor activity, giving histories, and fundraising progress; conduct routine audits to ensure data integrity
Support the Fund Development team in meeting annual fundraising goals through coordination of appeals, mass mailings, and donor-facing communications
Research and identify prospective donors, volunteers, and community partners to grow the organization's funding base
Assist in preparing materials for grant applications, foundation reports, and corporate sponsorship proposals; enter grant awards and track deadlines in Bloomerang
Support fundraising event logistics including payment processing, invoice coordination with Accounting, and timely data entry of all gifts and donations
Recruit, schedule, and manage event volunteers; assist in organizing donor appreciation and cultivation events from planning through post-event follow-up
Conduct prospecting research for event sponsorships and in-kind contributions; coordinate pick-up and processing of donated items; maintain organized records of prospects and outreach
Serve as a warm and professional point of contact for donor inquiries, ensuring consistent and meaningful stewardship interactions
Support board member engagement, volunteer coordination, and relationship-building with donors, volunteers, government representatives, and foundation contacts
Manage post-event follow-up including thank you communications, cultivation outreach, and distribution of impact reports
Track fundraising deadlines, event calendars, and departmental tasks; prepare monthly CEO and donor prospecting reports to inform leadership strategy
Research and submit in-kind donation requests through online portals, written applications, and formal letters
Support development of fundraising marketing materials including campaign collateral, impact reports, and donor engagement content
Provide general administrative support to development staff; participate in staff meetings, trainings, and organizational events; perform other duties as assigned