Full-Charge Bookkeeper

Highbar Inc.•Providence, RI

49d

About The Position

Help us revolutionize the Physical Therapy industry! Highbar Physical Therapy is Hiring! Highbar is a leading outpatient physical therapy practice experiencing significant growth with locations across New England. We've evolved our name to reflect the standard of care we've always provided and demonstrate how we are different. We bring together the science of musculoskeletal health with the art of individualized care, consistently delivering life-changing outcomes for our patients. The Full Charge Bookkeeper plays a key role in ensuring strong financial operations across Highbar, supporting our continued growth and the accounting needs that come with new clinics and acquired practices. This role oversees day-to-day accounting functions, manages accounts payable, supports payroll data entry and processing, and assists with month-end close and balance sheet reconciliations. As Highbar continues to expand, this position contributes to a smooth financial integration of newly acquired practices by helping understand their payroll processes, mapping financial workflows, and supporting vendor transitions.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred).
3-5+ years of full-charge bookkeeping or equivalent experience.
Strong understanding of full-cycle bookkeeping and accounting fundamentals.
High proficiency in Excel, including formulas, pivots, and reconciliations.
Proficient with QuickBooks Online and comfortable learning new systems.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent communication skills with the ability to collaborate cross-functionally.
Problem-solving mindset with a focus on process improvement and scalability.

Responsibilities

Manage and maintain timely and accurate cash account records at all times. Includes posting of cash receipts and monthly bank reconciliations.
Prepare sales tax returns and other required filings.
Support monthly close activities, including journal entries, accruals, and preparation of financial schedules.
Perform balance sheet reconciliations and maintain accurate supporting documentation.
Assist with the preparation of monthly, quarterly, and annual financial reporting.
Maintain general ledger accuracy and help identify and resolve discrepancies.
Assist with payroll data entry, audit, and processing in partnership with the People Operations and Finance teams.
Review payroll reports for accuracy prior to submission.
Support the understanding and mapping of payroll processes for newly acquired practices.
Manage the full AP cycle, including invoice intake, coding, approval routing, and payment processing.
Maintain vendor records and ensure accurate W-9s, terms, and documentation.
Reconcile AP statements and resolve vendor inquiries professionally and promptly.
Monitor recurring payments, contracts, and deadlines to ensure timely and accurate disbursements.
Partner with Finance and Operations to understand the financial and payroll workflows of newly acquired practices.
Assist with transitioning vendors, updating billing information, and centralizing financial processes.
Help establish consistent accounting standards for acquired clinics to ensure smooth alignment with Highbar's systems.
Maintain and improve accounting records in QuickBooks Online; ensure clean, organized, and audit-ready data.
Build and refine Excel reports, trackers, and reconciliations; leverage advanced Excel skills to improve efficiency.
Identify opportunities to streamline accounting processes and support scalable financial operations.
Support preparation for audits, reviews, and compliance requirements.