Fuels Accountant

Versar, Inc.•Fallon, NV

6d•Onsite

About The Position

The Fuels Accountant is responsible for the accurate financial administration, reconciliation, and reporting of fuel transactions under a Defense Logistics Agency (DLA) Energy fuels contract. This position ensures compliance with DLA Energy billing requirements, validates fuel issues and receipts, supports audits, and provides financial data necessary to support contract performance, invoicing, and government reporting.

Requirements

Minimum 2–5 years of accounting or fuel accountability experience, preferably in a DoD or government contracting environment.
Experience with fuel inventory systems, reconciliations, and variance analysis.
Strong knowledge of accounting principles and internal controls.
Proficiency in Microsoft Excel and financial reporting tools.
Ability to obtain and maintain required background clearance (as contract requires).

Responsibilities

Track, reconcile, and validate daily fuel issues, receipts, gains/losses, and inventory balances.
Reconcile fuel transactions between automated fuel systems (e.g., FAS, TAS, NIPR-based systems), tank gauges, meter readings, and DLA Energy reports.
Identify, investigate, and resolve fuel variances in accordance with DLA Energy policy and contract requirements.
Maintain accurate fuel accountability records in compliance with DoD and DLA Energy regulations.
Prepare, review, and support monthly fuel billing and financial reports submitted to DLA Energy.
Verify pricing, quantities, taxes, and fees in accordance with contract terms.
Support invoice validation and respond to DLA Energy billing inquiries and discrepancies.
Assist with preparation of supporting documentation for payment approvals.
Ensure compliance with DLA Energy, DoD, and contract-specific fuel accounting procedures.
Support internal, external, and government audits by providing fuel accountability records and financial documentation.
Assist in developing corrective actions related to audit findings or discrepancies.
Maintain records in accordance with contract retention requirements.
Prepare routine and ad-hoc fuel accounting reports, including inventory status, throughput, gains/losses, and variance analysis.
Provide financial and fuel accountability data to the Contract Manager to support operational decisions.
Assist with workload studies, REAs, and cost impact analyses related to fuel operations (as required).
Coordinate with fuel operations personnel, quality control staff, and government representatives to resolve discrepancies.
Serve as a point of contact for fuel accounting matters with DLA Energy.
Provide guidance to site personnel on proper fuel documentation and accounting procedures.