Front Office Specialist - Family Medicine @ Crabapple (Alpharetta)

Wellstar • Alpharetta, GA

6d • Onsite

About The Position

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Day (United States of America) Location: 260 Rucker Road, Suite 400, Alpharetta, GA 30004 Shift/Schedule: Monday – Thursday: 7:30a-4:30p; Friday: 7:30a-1:30p Core Responsibilities and Essential Functions: __Customer Service:__ a. In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone; identifying self and practice. b. Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested. c. Communicating quickly and often with patients, if there is a delay or wait for patient care. d. Working with both clinical staff and providers in a team approach. e. Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long __Operations/Revenue Cycle:__ a. Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork. b. Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy. c. Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close. d. Checking patients out; collecting any deductibles or self pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits e. Contacting patients for appointment reminders __Administrative:__ Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests Other duties as assigned by management.

Requirements

• High School Diploma or Equivalent
• 1-2 years administrative front office experience in a physician practice or health care setting
• Previous customer service experience

Responsibilities

• Customer Service: Greeting patients and guests, answering calls, scheduling appointments, communicating with patients about delays, working with clinical staff and providers, and managing patient call wait times.
• Operations/Revenue Cycle: Registering/scheduling patients, ensuring insurance eligibility, checking in patients, scanning documents, collecting co-pays and balances, managing cash allowance, checking patients out, and contacting patients for appointment reminders.
• Administrative: Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests
• Other duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees