Front Office Receptionist
About The Position
The Front Office Receptionist is the friendly, welcoming face for staff and guests at our production studio, creating a positive and inclusive environment. You’ll be responsible for opening and closing the studio, managing mail and deliveries, and assisting with light Operations tasks such as way-finding, stocking, and minor coordination. This is primarily a desk-based role with regular periods of quiet downtime. Reporting to the Operations Manager and supporting a 70+ person office, this role is essential for smooth daily operations but is not intended as a path to a creative production role.
Requirements
- Warm, welcoming demeanor that fosters an inclusive office culture.
- Dependable, punctual, and resourceful.
- Excellent verbal and written communication skills.
- Exceptional organizational skills and attention to detail.
- Strong multitasking abilities with a positive, collaborative approach.
- Ability to lift up to 30 pounds.
- Skilled at identifying potential issues and addressing them promptly.
- Comfortable using Google Suite (Drive, Docs, Sheets, Slides, Gmail, Forms, and Calendar); tech-savvy.
Responsibilities
- Monitor safety, cleanliness, and overall efficiency of building services.
- Schedule and receive deliveries to ensure timely coordination.
- Alert the Operations Coordinator/Manager to repair needs.
- Assist with reservations for parking spaces.
- Point person for all wayfinding in the building
- Greet all visitors, manage incoming mail, and packages.
- Open/close the office daily, ensuring security and accessibility.
- Support Facilities Coordinator to ensure the kitchen and green room are stocked with snacks, beverages, and essentials.
- Facilitate lunch deliveries to the office
- Support office celebrations, including birthdays and other events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
