Front Office/Reception

A2Z Personnel- Hamilton•Hamilton, MT

7d•$18

About The Position

We are seeking a highly organized, friendly, and detail-oriented Front Office/Reception to join the team at a busy property management company. This full-time position will be responsible for providing comprehensive front office support, ensuring smooth office operations, and delivering excellent customer service to residents, vendors, and visitors. The ideal candidate will be proficient in Microsoft Office Suite, possess strong communication skills, and have a positive attitude.

Requirements

Proficiency in Microsoft Word, Excel, and Outlook.
Excellent interpersonal and communication skills with an outgoing and friendly demeanor.
Strong attention to detail and accuracy.
Solid basic math skills.
Ability to multitask, prioritize, and manage time effectively.
Previous experience in a front office or customer service role preferred.

Nice To Haves

Basic QuickBooks knowledge preferred but not required

Responsibilities

Provide general front office support and shared receptionist duties.
Greet visitors and ensure they are directed to the appropriate person or department.
Accept and preview rental applications, ensuring completeness.
Answer inquiries about property listings and provide accurate information.
Receive and process rent payments accurately and efficiently.
Answer incoming calls, direct calls to appropriate departments or personnel, and take messages.
Distribute incoming mail and manage outgoing correspondence.
Manage and maintain lists, notices, and other important documents.
Requisition and maintain office supplies inventory.
Perform filing, scanning, and data entry tasks as needed.
Enter receipts and rents into the system accurately.
Invoice work orders and post payments.
Provide other general office support and assistance as needed.