Front Office Manager

COMPREHENSIVE EYECARE PARTNERS LLC GROUP•Carson City, NV

10d•Onsite

About The Position

Our Front Office Manager plays a crucial role in ensuring the smooth operation of a medical facility's front desk and administrative functions. This position requires a combination of managerial, organizational, and interpersonal skills to effectively oversee staff, manage patient interactions, and maintain efficient administrative processes. The Front Office Manager serves as a liaison between patients, healthcare providers, and administrative staff, ensuring a positive experience for all stakeholders.

Requirements

Proven experience in a medical office setting, with at least 4+ years in a supervisory or managerial role.
Strong leadership abilities with the ability to motivate and develop a team.
Excellent interpersonal and communication skills, both written and verbal.
Proficiency in medical billing software, EHR systems, and Microsoft Office Suite.
Knowledge of healthcare regulations, including HIPAA compliance and medical coding.
Detail-oriented with strong organizational and problem-solving skills.
Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
Commitment to providing high-quality patient care and customer service.

Nice To Haves

Bachelor's degree in healthcare administration, business management, or equivalent experience strongly preferred

Responsibilities

Lead and manage front office staff including Medical Front Office Associates, Billing Associates, and other positions as assigned.
Provide guidance, training, and performance evaluations to ensure staff productivity and adherence to established protocols.
Foster a positive work environment that encourages teamwork, professionalism, and excellent customer service.
Maintain accurate and up-to-date patient records in electronic health record (EHR) systems, ensuring compliance with regulatory requirements.
Develop and implement office policies, procedures, and workflows to optimize efficiency and productivity.
Monitor and manage office inventory, supplies, and equipment to ensure adequate levels for daily operations.
Identify areas for improvement and implement solutions to streamline processes and enhance overall office performance.
Liaise with healthcare providers, clinical staff, and other departments to coordinate patient care and ensure seamless communication.
Collaborate with internal stakeholders to address operational challenges and achieve organizational goals.
Handle patient inquiries, complaints, and concerns promptly and courteously, striving to resolve issues to the satisfaction of the patient.
Maintain confidentiality of patient information in accordance with HIPAA regulations.
Will perform other duties as assigned