Front Office Clerk

HealthPoint•Hempstead, TX

2d•Onsite

About The Position

Under the direction of the Clinic Manager, the position of Front Office Associate plays a crucial role by serving as the first point of contact for patients and visitors by managing the front desk and related activities ensuring a positive experience for patients from the initial contact with the facility until the patient complete their services.

Requirements

GENERAL PROFESSIONAL DEVELOPMENT Functions effectively in response to workflow or ongoing direction by supervisors and managers
Understands and functions in a customer first service capacity
Self-motivated
Strong initiative- looking for ways to assist the provider without being prompted
Knowledge of maintaining information in an EHR (Electronic Health Record)
Ability to multi-task and work cooperatively with others
Possesses a basic level of computational and computer skills and mathematical knowledge typically acquired through completion of a high school program or General Educational Development (GED) certificate.
PROFESSIONAL/TECHNICAL KNOWLEDGE, SKILLS & ABILITIES Must possess a high school diploma or General Educational Development (GED) certificate.
Required: 1-3 months of related experience
LICENSES & CERTIFICATIONS Required: Valid state Driver’s License
TECHNICAL SKILLS Demonstrates necessary proficiency with healthcare electronic clinical systems, including EHR and scheduling systems, in use at the health center.
Basic typing skills
General knowledge of Microsoft Office suite and other general office software
Proficient with typical office equipment: Computer, Copier, telephone, Fax, credit card machine, scanner
COMMUNICATIONS SKILLS Possesses a basic level of written and verbal communications skills typically acquired through completion of a high school program or General Educational Development (GED) certificate.

Nice To Haves

Preferred: 3-6 months of related experience
Preferred: Automobile insurance with reliable transportation
Preferred: Bilingual skills in English and Spanish language

Responsibilities

Scheduling Appointments: Coordinate and schedule patient appointments, either in person, over the phone, or through electronic systems
Arrange appointments for new and returning patients, ensuring proper allocation of time and resources through the scheduling processes
Greeting and Check-In: Welcome patients and visitors as the first point of contact using appropriate organizational techniques and high level of customer service (e.g., AIDET)
Check patients in for appointments either in person or through electronic systems
Verify their personal information, such as but not limited to address and phone number, and update any necessary records
Provide necessary forms or paperwork for completion – either hard copy or electronic
Patient Registration and Financial Information: Ensure patient’s registration is current (signed within the last two years) and update if necessary
Obtain and record necessary insurance information accurately
Verify patients' insurance coverage, including eligibility, and pre- authorization requirements
Verify, engage, and collect co-payments, deductibles, past balances due from patients for healthcare services
Prepare accurate daily point of service collection reports and maintain accurate cash drawer
Screen and educate patients/clients, when needed, on services available and program eligibility/funding sources for which they may be eligible for and offer potentially eligible patients/clients an eligibility appointment.
Administrative Responsibilities: Answer phones, properly document messages, process medical release of information, and provide information to patients as needed
Communicate and respond to patients and their families for non-clinical healthcare needs and concerns including appointment call reminders and other follow-up items as needed
Order and maintain office supplies and other equipment as needed in the front desk area
Process computer generated faxes as needed
Process all medical release of information requests - uploading requests into EMR (Electronic Medical Record) system and faxing documents to requestor through EMR if applicable.
Communication and Interpersonal Responsibilities: Effective verbal and written communication with patients and healthcare professionals
Active listening and empathy when interacting with patients, families, and guests
Maintaining patient confidentiality and privacy in accordance with HIPAA (Health Insurance Portability and Accountability) guidelines
Collaborating with the healthcare team, both internal and external stakeholders
Performs other duties as assigned
Effectively carries out tasks and responsibilities beyond core job duties and primary role. The additional duties may vary from time to time and encompass a wide range of activities that contribute to the overall success of the organization (floating, schedule variations, assisting co-workers, patients, visitors, customers, leaders, and other stakeholders in support of the organization.)