Front Office Administrative Assistant

TES Staffing • Rochester, NY

2d • $20 - $28 • Onsite

About The Position

Front Office Administrative Assistant The Role The Front Office Administrative Assistant is the welcoming face and organizational heartbeat of the client. This role keeps daily operations running smoothly by supporting front office functions, assisting leadership, and helping teams stay connected and organized. If you love multitasking, helping people, and being at the center of the action, this role is for you. What You’ll Do Be the first smile and friendly voice visitors and callers experience Keep the front desk running smoothly—managing visitors, phones, voicemail, and mail Support senior leadership with scheduling, meetings, documents, and communications Track enrollee attendance and ensure accurate data entry Coordinate meetings, calendars, room setup, and the occasional food order Assist with onboarding new team members and purchasing office supplies Handle data entry, scanning, mail merges, and other administrative tasks Jump in on special projects and other duties as needed What You Bring High school diploma or equivalent (associate degree a plus) 3–5 years of front office or administrative experience Strong skills in Microsoft Word, Excel, and PowerPoint A talent for organization, multitasking, and staying cool in a busy environment Excellent communication skills and a positive, can-do attitude A genuine passion for the client’s mission and culture The Environment On-site, fast-paced office setting with lots of energy Frequent movement between sitting and standing Ability to lift up to 50 pounds Regular interaction with people throughout the day Why You’ll Love It You’ll play a key role in keeping the client running efficiently while making everyone who walks through the door feel welcome and supported. No two days are the same—and your work truly makes a difference. Pay $20-28/hr

Requirements

• High school diploma or equivalent (associate degree a plus)
• 3–5 years of front office or administrative experience
• Strong skills in Microsoft Word, Excel, and PowerPoint
• A talent for organization, multitasking, and staying cool in a busy environment
• Excellent communication skills and a positive, can-do attitude
• A genuine passion for the client’s mission and culture

Responsibilities

• Be the first smile and friendly voice visitors and callers experience
• Keep the front desk running smoothly—managing visitors, phones, voicemail, and mail
• Support senior leadership with scheduling, meetings, documents, and communications
• Track enrollee attendance and ensure accurate data entry
• Coordinate meetings, calendars, room setup, and the occasional food order
• Assist with onboarding new team members and purchasing office supplies
• Handle data entry, scanning, mail merges, and other administrative tasks
• Jump in on special projects and other duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED