ChenMed-posted 2 months ago
Full-time • Entry Level
New Orleans, LA
1,001-5,000 employees
Ambulatory Health Care Services

The Front Desk Supervisor, functioning under the supervision and guidance of the Center Operations Director and/or Clinical Dyad leader, is responsible for organizing and directing the work of the front desk staff, coordinating staff activities and schedules to ensure effective patient care services are provided, and ensuring quality standards are met. Trains, guides and supports Care Facilitators to ensure organizational front desk standards are met and that they have the tools and resources they need to effectively perform their duties. Leads front office center operations including, quality, compliance, human resources, patient experience, and direct supervision of employees. Leads the VIP customer experience from center entry to exit by ensuring our patients and their family members have a pleasant and memorable experience every visit and with every interaction. Establishes and maintains strong professional relationships with internal work partners and external customers; and through strict adherence of established center guidelines and standards provides the best solutions and options for our patients in support of the overall center experience.

  • Leads a team of Care Facilitators and other front desk staff.
  • Instills ChenMed values and behaviors.
  • Builds culture and strong engagement.
  • Promotes team member retention.
  • Provides clear onboarding expectations.
  • Promotes team member development and retention by performing regular facilitated coaching and leadership rounding with front desk team members.
  • Consistently executes the core model and follows the Center Playbook procedures.
  • Exhibits a strong understanding of the importance of adhering to core model execution by leading engagement and development, operational excellence and scheduling optimization.
  • Maintains focus on patient retention and positive customer experience and is available and accessible to both team members and patients.
  • Adheres to enterprise scheduling templates and ensures 100% of patients are assigned and scheduled.
  • Partners with growth team to ensure THV-EE and CMAP scheduling is 100% completed.
  • Ensures care facilitators have the resources needed and clearly defined priorities readily available to them to promote daily success.
  • Serves as a primary contributor in hiring and selection of Care Facilitators and other front desk staff.
  • Helps patients in and out of their vehicles.
  • Checks in on patients who have been waiting longer than 10 minutes.
  • Engages patients and Overall Patient Experience.
  • Ensures OSHA, clinical and quality standards of ChenMed are met by monitoring performance and implementing corrective action plans when needed.
  • Serves as first point of contact and resolution for escalated patient issues/concerns/disputes.
  • Supports PCP scheduling by ensuring appropriate blocks are in place and double/over/under booking does not occur.
  • Reviews ENS notifications and ensure patients receive follow up from their Care Teams.
  • Examines medical release forms for accuracy and PCP sign off prior to release of medical records.
  • Reviews phone messages to ensure proper and timely routing and follow-up.
  • Troubleshoots Dashboard, phone, and computer issues.
  • Orders office and other needed supplies to ensure the Center is properly inventoried, stocked and maintained.
  • Fills in for Care Facilitator as needed for scheduled and unscheduled absences.
  • Covers various Front Desk tasks and duties in line with business needs.
  • Supports the patient VIP experience by assisting with new patient paperwork and supporting New Patient Welcome and Tours.
  • High school diploma or GED equivalent required.
  • A minimum of 3 years' work experience in a medical facility required.
  • Ability to lead and coach teams to drive positive outcomes and excellence.
  • Strong business acumen and acuity.
  • Good knowledge and understanding of general Operations standards, functions, methods, techniques, practices, processes and procedures.
  • Understanding of regulatory standards, various local, state and federal laws that apply to the business.
  • Excellent critical reasoning, decision-making, and problem-solving skills.
  • Strong organizational skills and attention to details.
  • Strong leadership, training, written and verbal communication, and interpersonal skills.
  • Working knowledge of medical insurance and/or knowledge of electronic medical record EMR systems.
  • Ability to communicate with employees, patients and other individuals with a professional and courteous manner disposition.
  • Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint and Outlook.
  • Ability and willingness to travel locally, regionally and nationwide up to 10% of the time.
  • Spoken and written fluency in English.
  • Some college coursework preferred.
  • BLS for Healthcare Providers certification desired.
  • Great compensation.
  • Comprehensive benefits.
  • Career development and advancement opportunities.
  • Great work-life balance.
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service