Front Desk Supervisor

Biltmore Hotel Limited•Coral Gables, FL

32d

About The Position

The Front Desk Supervisor is responsible for, but not limited to, supervising the Front Desk Agents while overseeing the Front Desk. As well as, providing attentive, courteous, and efficient service to all guests during check in, throughout their stay, and at check out, while maximizing room revenue and occupancy. We are the first and last impression for the hotel; our main function is to register all guests into their rooms ensuring complete satisfaction with their accommodations. Also, we check them out of their room making sure their billing is accurate. This position requires consistent adherence to policies and procedures of the department as outlined in the Biltmore Standard Operating Procedures (BSOP’S).

Requirements

High School Diploma required.
Minimum two years’ experience in a similar guest service position as a supervisor or manager.
Must be able to: Speak, read, write and understand the English language.
Compute accurate mathematical calculations.
Provide legible communication and directions.
Perform job functions with attention to detail, speed and accuracy.
Prioritize and organize.
Think clearly, remaining calm and resolving problems using good judgment.
Follow directions thoroughly.
Understand guest’s service needs.
Work cohesively with co-workers as part of a team.
Work with minimal supervision.
Maintain confidentiality of guest information and pertinent resort data.
Use a computer keyboard and possess basic typing skills.
Possess moderate to advanced computer skills.
Work in a dynamic and constantly changing environment.
Adept to multitasking.

Responsibilities

Provide leadership and support for Front Desk Agents and ensures all agents are performing their job tasks to the appropriate level of service.
Present positive impression of establishment meeting grooming standards, keeping an optimistic and positive attitude at all times.
Assist Front Office managers with planning, developing and conducting training for the front desk agents.
Has current knowledge of the day’s arrival and departures; provide seamless check-in and checkout experiences for our guests using the LQA standards.
Monitors the Housekeeping statuses of the pending arrivals including VIPs. Follow up on waiting rooms and stays on top of guest’s waiting times.
Ensure that all signatures and initials are completed on the guest registration card.
Obtain Credit Card from guests and swipe into the computer system.
Handle guest comments and concerns in a timely and appropriate manor and complete a GIA report for guest concerns related to the Front Desk.
Relay all guest comments and concerns to the FOM/AFOM to ensure proper follow up.
Proactively gather guest profile information.
Act on guest profile information to completely delight our guests.
Reviews and signs off on agent’s audits.
Ensures Front Desk Agent tasks are performed on timely manner and carried out appropriately.
Supervises and controls meal periods.
Protect privacy of guests and co-workers at all times.
Possess a basic understanding of accounting.
Provide the guests upon their request with an updated and correct folio of their guest account.
Investigate and dissolve disputed charges on guest’s accounts.
Handle and maintain a $500 bank to provide change to guests and exchange Foreign Currency.
Ensure open communication with the guest service staff to communicate guest requests such as luggage requests for check in and check outs.
Have knowledge of all groups and events in-house including special requirements and billing arrangements.
Have knowledge of room locations, room types, locations and descriptions of all of our outlets.
Run a credit limit report for all in-house guests and obtain additional credit when needed. When additional credit is not able to be obtained, follow up with the guests needs to be done for another form of payment.
Process and handle guest calls and outside calls.
Cover overnight shifts as needed.
Respond to reservation inquiries, take reservations, change, cancel reservations when needed, and assessing the no-show and cancellation fees when necessary.
Keep Front Desk with sufficient stock of materials and supplies.
Be attentive and ready during Pass-On shift meetings and ready to take responsibility and ownership of issues presented.
Operate simple office equipment, keeping it in working order, if not in working order, notify manager and Systems department.