Front Desk Receptionist

Universal Processing•New York, NY

4d•Onsite

About The Position

The Front Desk Receptionist role is a fully onsite position, 5 days a week. This position coordinates and oversees administrative duties in our NY headquarters office, and ensures that the office operates efficiently and smoothly.

Requirements

Must be authorized to work in the US at the time of hire. We are an E-Verify employer!
High school diploma required
3-6 months of work experience in an administrative and/or office management role
Exceptional attention to detail
Strong organizational and time management skills, along with the ability to prioritize
Effective communication and interpersonal skills
Strong problem solving skills and analytical abilities
Proficiency in Microsoft Office and Google Suite; knowledge of various office software and appliances

Responsibilities

Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
Arrange services for office upkeep: AC, pest control, furniture cleaning, small office repairs/maintenance, watering the plants, etc
Manage office and pantry supplies inventory, placing orders as necessary
Perform receptionist duties, such as greeting and assisting visitors; receive and sort incoming mail and deliveries
Take lead in arranging company level events, such as office happy hours and various company engagement events
Perform executive administrative duties such as coordinating meetings and travel for executives
Develop office policies and procedures, ensuring they are implemented appropriately
Support HR in daily HR operational tasks such as: monthly headcount reporting, assisting in new employee onboarding, and other tasks
Manage the office budget
Other tasks as assigned