Front Desk Receptionist AD-00006

Fitzmaurice Community Services, Inc.•Stroudsburg, PA

19h•Onsite

About The Position

The Front Desk/Receptionist position is responsible for greeting and directing all visitors at Fitzmaurice Community Services Administrative Building and answering/directing incoming phone calls to the proper administrative staff in both the Administrative and Client Services Building. In addition to the following tasks listed in essential functions, the front desk/receptionist should be well versed in all departments and be prepared to assist any department necessary.

Requirements

High School Diploma
Computer knowledge; Microsoft office business
Business machinery knowledge
Excellent verbal and written communication skills
Excellent organizational skills
Must be able to maintain confidentiality
Multitasking skills
Good interpersonal skills/active listener
Professional appearance and attitude
Work independently

Responsibilities

Manage postal meter
Maintain FCS forms; ensure the hard copies are up to date and supplied
Manage office shredding (DES)
Order, write out, and mail company birthday cards
Order, write out, and mail company anniversary cards
Order supplies for administrative and client services buildings
File visitor, and employee sign-in sheets, in addition to the custodian daily checklist
Maintain paper in the office copy machine
Deliver in-coming faxes; manually or via e-mail
Receive the mail/package deliveries – distribute mail and alert of package deliveries
Open bills for Accounts Receivable and stamp/date
Purchase stamps
Receive and document cash and checks into the agency
Check answering service twice daily
Schedule company conference rooms/monitor usage
Schedule and monitor company vehicle usage
Secure lobby and administrative office door at the end of the day
Track usage of office supplies/program supplies – gloves, paper, etc…
Print weekly PROMIS reports for finance
Verify scanned AWC reports on Connect weekly
Print and update Policies and procedures for programs/group homes
Track fire extinguisher renewals for Lifesharing providers
Assist in mass mailings
Be available to Client Services for special needs
Mail checks prepared by Accounts Payable and Representative Payee Services
Change server back-up tape daily
Custodian timesheet – prepare and expedite