Front Desk Receptionist

Cabanas Law Firm•Kendall, FL

1d•$20 - $23•Onsite

About The Position

Join Our Team as a Front Desk Administrator We’re a team of A-players . If you’re passionate about being the welcoming face of a dynamic team and eager to make a meaningful impact every day, we want to hear from you! Are you organized, detail-oriented, and great at creating positive first impressions? Do you thrive in fast-paced settings where your multitasking skills shine? Join us as the friendly face of our firm, welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms. If you’re ready to bring your energy, focus, and positive attitude to a dynamic team, we want you!

Requirements

High school diploma or equivalent.
1-2 years of experience in office administration or other related fields.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
Excellent verbal and written communication skills.
Strong organizational skills and diligence; ability to multitask and prioritize effectively.
Professional demeanor and a commitment to providing exceptional customer service.
Strong typing and computer skills.
Prompt and dependable in task execution, and the ability to work both independently and as part of a team.
Must be able to pass pre-employment screening (background).
Proficient in English and Spanish with the ability to communicate effectively in diverse professional contexts.

Responsibilities

Greet and assist clients and visitors, providing information and directing them to the appropriate personnel.
Answering Law Firm inbound calls by the 2nd ring and assisting or redirecting as appropriate.
Maintain an organized and presentable front desk and reception area.
Perform administrative duties such as data entry, filing, making copies, or printing any documentation as tasked by the legal team.
Prepare consult books and any additional documents for Attorneys one day before meetings.
Remind clients 3 days before their scheduled Hearing.
Communicate with staff via emails, texts, and posted reminders for events, and any notifications needed.
Ensure Conference Rooms are neat and ready for client meetings.
Coordinate Front Desk coverage by other team members if you must step away.
Calendar calls include confirming, rescheduling, and canceling calls.
Schedule appointments, manage calendars, and coordinate meetings for staff as needed.
Replenish supplies inventory by entering weekly order requests, ensuring timely restocking.
Prepare retainer folders with required materials in advance for Case Managers and maintain a supply on hand.
Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates.
Print and deliver Intake Questionnaire to Attorneys for Free Consults.
Print and deliver a daily calendar for attorneys.
Process, upload, and file legal mail.
Update approved time off request forms in the Firm Calendar and send email confirmation to appropriate parties.
Open New Client Case Files daily and on time, based on the Urgency time limit.
Complete assigned Dockets checks and distribute accordingly.
Ensure all case files are indexed and delivered to the attorney for the hearings 6 weeks prior to the hearing date.
Enter all your time into the case management system before leaving the office at the end of the day.
Support special projects, events, and other operational tasks as assigned.
Always maintain the confidentiality of sensitive information.