Front Desk/Receptionist

Turnkey Management • Mesa, AZ

408d • $37,440 - $43,680

About The Position

The Front Desk Receptionist serves as the first point of contact for visitors and callers at the firm, responsible for creating a welcoming atmosphere and ensuring efficient front desk operations. This role involves managing phone calls, greeting visitors, coordinating appointments, and providing administrative support to staff, all while maintaining a professional demeanor and a well-organized reception area.

Requirements

• Strong interpersonal skills and a welcoming demeanor.
• Excellent verbal communication and active listening abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency with office software tools, including Microsoft Office Suite.
• High degree of accuracy in managing appointments and office tasks.
• Ability to maintain a professional appearance and manner.

Nice To Haves

• 1-2 years of receptionist or customer service experience preferred.
• Familiarity with office operations and scheduling systems.

Responsibilities

• Greet and welcome visitors, ensuring a positive experience.
• Answer and direct phone calls in a friendly and professional manner.
• Schedule appointments for clients and manage the office calendar.
• Confirm all meetings via text, email, or phone.
• Create Client Drive folders for new potential clients.
• Coordinate in-person meetings and ensure conference room needs are met.
• Receive, sort, and distribute incoming mail and packages.
• Provide administrative support to attorneys and staff members.
• Assist with client communication and follow-up on inquiries.
• Maintain a neat and organized reception area.
• Enter credit card or check payments and provide receipts.
• Retrieve documents for clients and manage drop-ins.

Benefits

• Competitive hourly wage of $18 - $21 per hour.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Nondurable Goods
• Education Level: No Education Listed