Front Desk Reception and Test Proctor

Stanbridge University•San Marcos, CA

2d•$21 - $23•Onsite

About The Position

The Front Desk Receptionist and Test Proctor supports the Admissions Department by overseeing daily front office operations and ensuring a professional, welcoming experience for visitors and prospective students. This role is responsible for exam proctoring, appointment coordination, data tracking, and general administrative support. The ideal candidate is a self-starter who thrives in a team-oriented environment, demonstrates strong customer service skills, and maintains a high level of organization and attention to detail.

Requirements

High School Diploma or equivalent required.
Demonstrated excellence in customer service and interpersonal communication.
Strong computer skills, including proficiency in Microsoft Word and Excel.
Excellent written and verbal communication skills.
Working knowledge of standard office procedures, protocols, and equipment.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Detail-oriented with the ability to handle confidential information with discretion.
Ability to work independently while contributing effectively to a collaborative team environment.

Responsibilities

Manage the reception area to ensure effective internal and external communications while maintaining a professional and welcoming environment.
Proctor admissions and make-up exams in a secure, distraction-free setting.
Gather, organize, and maintain data related to Admissions activities and applicant files.
Review and summarize reports to identify trends and keep department leadership informed.
Maintain both electronic and physical files for incoming cohorts, tracking required documentation and following up as needed.
Assist with planning, coordinating, and executing department meetings and special events.
Take accurate meeting minutes and distribute them to appropriate stakeholders in a timely manner.
Coordinate scheduling and appointments for department leadership.
Participate in special projects and perform other related duties as assigned.