Front Desk Monitor
About The Position
Primarily responsible for answering the phone lines, providing administrative support for staff and management, managing the front entrance and maintaining the reception desk, utilizing excellent customer service skills while greeting visitors and homeowners via phone and face-to-face. Position Responsibilities: Greets and checks-in residents and guests at the front desk, answer incoming telephone calls. Advises residents and guests of policies and procedures. Performs and adheres to opening and closing procedures. Operates computer programs for processing of program registration, facility reservations, community membership card activations, guest passes, etc. Monitors, maintains the organization and cleanliness of the area assigned to work - lobby, front desk, fitness, kids’ zone. Responds to emergency situations as directed. When assigned, works with Lifestyle Coordinator and staff to implement activities and special events programs. Monitor aquatic facilities, exercise equipment area, aerobic/dance studio, locker rooms and outdoor sports area for safety and facility condition. Respond to emergency situation per First Aid/CPR training and/or facility procedures as necessary. Handles escalated customer service issues prior to escalation to the Community Manager. Cultivate total customer satisfaction and customer service-oriented concepts and philosophies. Performs other related duties as directed.
Requirements
- Excellent customer service and communication skills
- Ability to offer support to administrative support staff with ever-changing needs
- Ability to elicit information from callers and visitors in a professional and efficient manner
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines
- Exceptional organization and tracking skills
- Ability to function efficiently in a high volume, fast-paced environment
- Ability to proficiently utilize computer programs and company database systems, including MS Office (Excel, Word and Outlook), internet and e-mail systems
- Ability to interact and work positively and effectively with staff at all levels
- Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff
- Ability to work collaboratively and cooperatively within the department as well as with other departments
Responsibilities
- Greets and checks-in residents and guests at the front desk
- Answer incoming telephone calls
- Advises residents and guests of policies and procedures
- Performs and adheres to opening and closing procedures
- Operates computer programs for processing of program registration, facility reservations, community membership card activations, guest passes, etc.
- Monitors, maintains the organization and cleanliness of the area assigned to work - lobby, front desk, fitness, kids’ zone
- Responds to emergency situations as directed
- Works with Lifestyle Coordinator and staff to implement activities and special events programs
- Monitor aquatic facilities, exercise equipment area, aerobic/dance studio, locker rooms and outdoor sports area for safety and facility condition
- Respond to emergency situation per First Aid/CPR training and/or facility procedures as necessary
- Handles escalated customer service issues prior to escalation to the Community Manager
- Cultivate total customer satisfaction and customer service-oriented concepts and philosophies
- Performs other related duties as directed
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
