Front Desk Data Entry

IQUASAR LLC

3h•Onsite

About The Position

iQuasar LLC is seeking to fill the Front Desk Data Entry position for our customer in Minot Air Force Base, ND. At iQuasar, we strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits, including Health, Vision, and Dental Insurance, a matching 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity. One of our clients in the Minot Air Force Base, ND needs a Front Desk Data Entry for a permanent position. Position: Front Desk Data Entry Location: Minot Air Force Base, ND Position Type: Permanent Travel: Onsite

Requirements

Read, understand, and comply with AFI 36-3009
Read and follow all M&FRC Program Desk Guides
Become thoroughly familiar with AFFIRST database system and TAP ACCESS database system
Follow all applicable Air Force policies, Air Force Global Strike Command policies, and Local command publications

Responsibilities

Use multiple office automation software tools to produce a wide range of documents and formats
Create, edit, store, retrieve, and print forms, memorandums, letters, and lengthy reports
Use database and spreadsheet software to create, enter, revise, sort, calculate, and retrieve data, and generate required reports
Use graphics software to create charts, graphs, and visuals for reports and presentations
Assist in developing report layout, format, and presentation standards
Identify and assist in resolving workflow or procedural issues
Assist in developing training aids and provide hands-on training to office personnel
Create simple macros to streamline routine tasks and provide user instructions
Perform basic troubleshooting of software or system issues for coworkers
Electronically transmit and receive documents using networked computer systems
Prepare recurring and non-recurring correspondence and reports
Compose non-technical correspondence, including office procedures, requests for information, and acknowledgment and notification letters
Consolidate and finalize data from systems and files for reporting purposes
Gather, analyze, and summarize information for supervisors and staff responses
Determine relevance of information when responding to inquiries
Proofread and edit documents for grammar, spelling, capitalization, punctuation, and format accuracy
Review and process incoming and outgoing correspondence, publications, regulations, and directives
Screen incoming mail and electronic messages to determine supervisor attention, staff referral, re-routing, and personal handling
Establish suspense dates using automated calendars and schedulers
Notify supervisors of suspense conflicts or missed deadlines
Review outgoing correspondence for procedural accuracy, administrative compliance, grammatical correctness, and factual accuracy
Advise authors of deficiencies or deviations
Download and distribute official publications and forms electronically
Receive telephone calls and greet visitors
Determine the purpose of calls and visits
Refer customers to appropriate staff or offices based on program knowledge
Respond directly to non-technical inquiries, including report status, suspense dates, and routine program information
Provide follow-up on customer requests for information
Establish, update, and maintain office records
Perform TAP data entry and clerical duties using automated and manual systems
File, maintain, purge, and dispose of records in accordance with regulations
Maintain office file plans
Maintain, post, and dispose of publications and technical orders
Control reference materials, including checkout and recovery
Update and enter data into electronic files, ACCESS databases, and AFFIRST systems
Prepare and consolidate time and attendance records
Requisition office supplies, printing services, and administrative materials
Maintain trackers and suspense files
Receive, log, safeguard, and process classified materials when required
Serve as the Primary Records Custodian for M&FRC
Establish, maintain, purge, and dispose of records in compliance with AFI 33-322 and Air Force Records Disposition Schedule
Prepare internal and external correspondence and reports
Ensure all Government records remain Government property
Transfer records to the Government upon contract completion
Demonstrate professional public relations at all times
Provide accurate information on M&FRC programs and services to patrons
Maintain the M&FRC Outlook appointment calendar
Ensure customers complete required documentation, including Statement of Understanding (SOU) and other mandated forms
Use AFFIRST to maintain accurate individual customer records
Ensure timely and accurate data entry to support program reporting and compliance.