0012 - Front Desk Data Entry Specialist

Alakaʻi Services and Poe'hana Group, Inc. • Minot Air Force Base, ND

22h • Onsite

About The Position

Provides front desk and administrative support services to the Military & Family Readiness Center (M&FRC) at Minot Air Force Base.
Performs Transition Assistance Program (TAP) data entry and records management in accordance with Air Force and DoD regulations.
Supports office automation, correspondence preparation, and document management functions.
Serves as primary records custodian and maintains official files in compliance with Air Force records management policies.
Ensures timely, accurate processing of administrative actions and customer inquiries.

Requirements

• U.S. Citizenship
• High school diploma required.
• Minimum of two (2) years of relevant administrative experience supporting military, federal, or comparable organizational environments.
• Proficiency in Microsoft Office (Word, Excel, Access, Outlook, Teams, SharePoint).
• Strong written and verbal communication skills with demonstrated attention to grammar and formatting accuracy.
• Excellent organizational skills and ability to manage multiple suspense dates.
• Ability to work independently in a non-personal services environment.
• Strong customer service skills with tact and professionalism.
• Experience or familiarity with DoD Transition Assistance Program (TAP) systems.
• Records management in accordance with Air Force Instructions (AFI 33-322 or successor guidance).
• Understanding of DoD 5200.2-R and basic personnel security requirements.

Nice To Haves

• Associate degree in Business Administration, Office Management, or related field preferred.
• Experience with front desk operations and customer service in a professional setting preferred.
• Experience supporting government programs or military personnel services is highly desirable.
• Air Force Family Integrated Reporting and Statistical Tracking (AFFIRST) system (preferred).
• Familiarity with TASS (Trusted Associate Sponsorship System) for CAC issuance (preferred).

Responsibilities

• Perform data entry into DoD TAP, AFFIRST, Access databases, and other authorized systems with high accuracy.
• Prepare recurring and non-recurring correspondence, reports, emails, and memorandums.
• Maintain office records, file plans, publications, and suspense tracking systems.
• Screen calls and visitors, respond to non-technical inquiries, and provide follow-up within required timelines.
• Manage incoming/outgoing mail and electronic communications.
• Prepare classrooms for M&FRC classes and events (signage, equipment setup, materials preparation, cleanliness).
• Maintain compliance with DAFI 36-3009 and applicable Air Force, Global Strike Command, and local policies.
• Support monthly performance standards including accuracy thresholds and timeliness requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED