Front Desk Coordinator

Weaver Careers • Austin, TX

1d

About The Position

Weaver is looking for a Front Desk Coordinator to join our growing team. The Front Desk Coordinator will provide administrative and facilities support at the highest level to all staff in the assigned location to ensure the needs of internal and external clients are met. We are looking for someone who is professional, punctual, a team player, and has excellent communication skills. The responsibilities of the Front Desk Coordinator include distributing incoming and preparing outgoing mail/packages, printing, filing, budgeting/finance duties, as well as coding, reconciling and submitting invoices. This individual will help set up and clean up conference/training rooms as needed. They will also order office supplies, furniture, or equipment and act as a liaison with local building property management for parking, emergency procedures, and deliveries. This individual will ensure effective phone and desk coverage, and administrative duties are completed at the front desk. They will assist in arranging the reservation of conference rooms and visitor hoteling space. This individual will assist the Tax Department during tax season for Engagement Letter verification and routing workflows.

Requirements

• High School Diploma or equivalent
• 3+ years administrative experience
• Punctuality and dependability
• Strong customer service skills
• Excellent written and oral communication skills
• Team orientation and strong interpersonal skills
• Exceptional organizational skills and ability to multi-task and take direction
• Professional appearance and manner
• Well-developed interpersonal and communication skills
• Beginner level in Microsoft Word, Excel, and Outlook

Responsibilities

• Distributing incoming and preparing outgoing mail/packages
• Printing
• Filing
• Budgeting/finance duties
• Coding, reconciling and submitting invoices
• Set up and clean up conference/training rooms as needed
• Order office supplies, furniture, or equipment
• Act as a liaison with local building property management for parking, emergency procedures, and deliveries
• Ensure effective phone and desk coverage
• Assist in arranging the reservation of conference rooms and visitor hoteling space
• Assist the Tax Department during tax season for Engagement Letter verification and routing workflows

Benefits

• Weaver goes beyond offering competitive health benefits, such as medical, dental, vision, disability, life insurance, and a 401(k) plan.
• We support our employees by offering flexible scheduled time off (STO), minimum of 56 hours of sick and safe leave, 11 holidays, and 2 scheduled recharge days!
• We also offer in-house CPE and learning opportunities through our internal Learning & Development department.
• Our multi-faceted internal learning program including technical improvement, practice development, management/leadership training, and whole-life growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees