Front Desk Coordinator

Wood Patel & Associates • Phoenix, AZ

10d • Onsite

About The Position

Wood, Patel & Associates, Inc., (WOODPATEL) the #1 ranked civil engineering firm in Arizona for 23 consecutive years and recognized as one of the Best Place to Work for the last 6 years in a row, is seeking exceptional candidates to join our team. We provide the opportunity to advance your career and become an integral part of our highly respected firm. We currently have an opening for a full-time Front Desk Coordinator in our Phoenix office. Essential Duties and Responsibilities Greet clients and visitors Answer phone calls and route calls Receive, sort and distribute daily mail/deliveries Order and maintain office supplies Order meals for meetings Order and maintain kitchen supplies and areas along with conference rooms Schedule meetings as needed Conference room meeting set-up and clean-up Proficient typist Data entry Electronically file documents General clerical and administrative work Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The position requires confidentiality, discretion and a professional demeanor. The requirements listed below are representative of the knowledge, skill and/or ability required. Strong communication skills, both verbal and written Ability to effectively prioritize and work on multiple projects Strong computer skills along with the ability to learn software applications quickly A professional appearance and excellent social skills are critical to success High school diploma or college degree (preferred) Attention to detail is critical Successful candidate will consistently follow through and follow up, possess a positive attitude, be motivated and a self-starter with exemplary customer service skills Strong organizational and time management skills Proficiency with MS Outlook, MS Word and MS Excel A valid driver’s license is required Must have reliable transportation Able to lift 30 pounds Benefits Competitive pay Generous PTO plan Health, dental, vision 401(k) with employer matching Long-term disability/short-term disability/life insurance In-house training events Employee appreciation and team building events WOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world’s first food bank, founded in Phoenix, Arizona. WOODPATEL is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, pregnancy, or any other status protected by law. Are you ready to take your career to the next level with a company that is committed to innovative growth and improving lives in the communities where we live and work? At WOODPATEL, our people are our most important resource. We believe in empowering every member of our team to reach their highest potential. Our staff of accomplished professionals rewards creative problem solving, promotes ongoing professional growth and development, and provides opportunities for our employees to elevate their careers within our organization. We pride ourselves on our close-knit office community we have developed over 40 years in business as we continue to create a dynamic, exciting, and rewarding work environment.

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The position requires confidentiality, discretion and a professional demeanor.
• The requirements listed below are representative of the knowledge, skill and/or ability required.
• Strong communication skills, both verbal and written
• Ability to effectively prioritize and work on multiple projects
• Strong computer skills along with the ability to learn software applications quickly
• A professional appearance and excellent social skills are critical to success
• High school diploma or college degree (preferred)
• Attention to detail is critical
• Successful candidate will consistently follow through and follow up, possess a positive attitude, be motivated and a self-starter with exemplary customer service skills
• Strong organizational and time management skills
• Proficiency with MS Outlook, MS Word and MS Excel
• A valid driver’s license is required
• Must have reliable transportation
• Able to lift 30 pounds

Responsibilities

• Greet clients and visitors
• Answer phone calls and route calls
• Receive, sort and distribute daily mail/deliveries
• Order and maintain office supplies
• Order meals for meetings
• Order and maintain kitchen supplies and areas along with conference rooms
• Schedule meetings as needed
• Conference room meeting set-up and clean-up
• Proficient typist
• Data entry
• Electronically file documents
• General clerical and administrative work

Benefits

• Competitive pay
• Generous PTO plan
• Health, dental, vision
• 401(k) with employer matching
• Long-term disability/short-term disability/life insurance
• In-house training events
• Employee appreciation and team building events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees