Front Desk Coordinator

About the position

Rimini Street, Inc. is actively seeking a Front Desk Coordinator resident in our Las Vegas office. This role would greet visitors and delivery personnel and provide administrative, clerical, and facilities support to the G&A Business Functions of Rimini Street, Inc. You would be responsible for a variety of general office administrative and coordination of facilities functions focusing on the needs of our employees in our Las Vegas office. This is a dual role of administration and facilities. Flexibility, strong independent leadership skills, and a 'can do' attitude is a must. This is a full-time (Monday - Friday, 8am - 5pm), in-office position.

Responsibilities

• Greet all guests and vendors.
• Receive and sort mail (scan and send to the proper employees).
• Accept and deliver packages.
• Maintain the visitor's badges and record log for Security department.
• Work with Security department to have evacuation drills for emergencies.
• Manage onsite meeting logistics (internal and external) including food and beverages, presentation of meeting room.
• Assist with the coordination, planning, and onsite execution of internal events of varying sizes for employees.
• Main contact for any visitors to the Las Vegas office.
• Collaborate with various staff and departments in preparing special projects.
• Listen to the main line and forward messages to appropriate person.
• Perform general administrative and clerical duties as needed and assigned.
• Maintain a neat and organized lobby and reception area.
• Light cleaning of the kitchen/office as needed throughout the office daily.
• Use the building tenant portal to put in service requests and visitor requests.
• Utilize Rimini Street security's system to activate permanent badges.
• Act as the main point of contact between building management and Rimini Street's Executive team to coordinate maintenance and the distribution of information.
• Restock kitchens (make sure drinks and snacks are replaced throughout the day).
• Order snacks and drinks for the office.
• Order office supplies and keep an inventory list of items.
• Monitor office equipment such as main printer (check for paper, ink, and toner).
• Ensure medicine cabinets are checked monthly and monitor AED machines.
• Keep clean and organized storage rooms.
• Clean conference rooms (wipe down all glass, line up conference chairs, sanitize conference table).
• Liaison with property management on all building/site issues.
• Communicate office building updates.
• Oversee typical vendors including coffee/snacks, office supplies, confidential shredding, and plant maintenance.
• Handle internal tickets for maintenance and other general requests for office repairs.
• Oversee moving of furniture, installation of keyboard trays, whiteboards, hanging items, etc.
• Set up guest work areas.
• Liaison with IT to ensure office support needs are being met.

Requirements

• High School degree or equivalent.
• Preferably 2 years general clerical work experience in a corporate environment.
• Proficient use of Microsoft Office and Outlook calendar.

Nice-to-haves

• Attention to detail and accuracy.
• Ability to manage time, work independently and see projects through completion.
• Ability to take on new tasks and technology quickly.
• Good communication skills and professional presence.
• Willingness and ability to adapt to the rapid business and organizational changes.

Benefits

• Medical, Dental, and Vision insurance.
• Disability insurance.
• Paid Parental Leave.
• 401(k) program.
• Generous Paid time off (PTO).