Front Desk Assistant

Associa • Charlottesville, VA

11h • Onsite

About The Position

Associa is hiring a full time Front Desk Assistant at our Charlottesville, VA corporate office location.
This is a great entry-level opportunity for someone to begin their career in the HOA Management industry with a industry leader!
Daily responsibilities:
Onsite, Monday - Friday, 8:30am-5pm, 30-minute lunch break.
Provide office support to a 4-person office, managers in the field, homeowners, contractors, and vendors.
Answer and direct calls, manage emails, fax, file, scan documents.
Research and respond to inquiries, in person, by phone, and email.
Schedule meetings, order supplies, manage the copiers, provide references for resources for those in the field.
Code invoices and assist homeowners making monthly payments.
Other duties as assigned.

Requirements

• 1+ years of office admin, front desk, or office support experience.
• Service drive, Customer focused, Team oriented.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
• Excellent communication skills, written and spoken.

Responsibilities

• Provide office support to a 4-person office, managers in the field, homeowners, contractors, and vendors.
• Answer and direct calls, manage emails, fax, file, scan documents.
• Research and respond to inquiries, in person, by phone, and email.
• Schedule meetings, order supplies, manage the copiers, provide references for resources for those in the field.
• Code invoices and assist homeowners making monthly payments.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed