Front Desk Assistant

Common Ground • New York, NY

36d • Onsite

About The Position

Front Desk Assistant, Times Square Reporting to the Assistant Building Director, the Front Desk Assistant serves as the receptionist, directing clients, guests, and walk-ins to appropriate resources. The Front Desk Assistant maintains files, replenishes office supplies, assists with scheduling, and mail distribution. This position will be onsite, five days a week, Monday-Friday.

Requirements

• High school diploma or equivalent
• Minimum of 1 year of experience in administrative support or related position
• Strong organizational skills with the ability to work independently and as part of a team
• Ability to communicate clearly and concisely both verbally and in writing in a fast-paced environment
• Ability to multitask, prioritize and meet deadlines while maintaining attention to detail and quality work product
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

Responsibilities

• Answer and direct incoming calls
• Greet guests, clients, tenants, and walk-ins and direct them to appropriate resources
• Manage mail processing machine and postage meter and distribute incoming mail
• Perform administrative duties ordering office supplies and submitting and tracking invoices
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED