Front Desk Agent

The Westin Palo Alto•Palo Alto, CA

1d•Onsite

About The Position

The Front Desk Agent will be responsible for assisting guests in the Front Office Department. At the Front Desk the agent is the first point of contact for the hotel and responsible for providing personalized service to guests upon arrival, during their stay and upon departure. The Front Desk Agent will also be responsible for assisting guests with their reservation needs while promoting hotel services, promotions, etc. and anticipating guest needs to promote higher guest satisfaction. DUTIES AND RESPONSIBILITIES Overall Operations Promote hotel services, facilities and anticipate guest’s needs to promote higher guest satisfaction. Demonstrate brand standards, behaviors, hallmarks and mandates. Follow all emergency and safety guidelines in order to provide a safe and secure environment for guests, associates and visitors. Follow all guidelines, policies and procedures as outlined by PHM’s Employee Handbook such as, reporting to scheduled shift, report to work on time, reporting absences, have a professional demeanor, etc. Front Office Operations Greet all guests and or associates upon contact. Provide parking guidance and or make transportation arrangements. Check-in/Check-out guests. Assist with hotel reservations for guest rooms. Assist with escorting guests to their room and or other hotel area as needed. Assistance with carrying, holding and or storing luggage and or other items. Manage multiple phone calls, radio calls, e-mails and or requests. Deliver packages, newspaper, group amenity deliveries and or any other item requested. Maintain hotel entrance clean and clear of congestion and report any safety matters to Maintenance. Interpersonal Relationships Spark conversations with guests and associates in a professional manner, smile often, and establish relationships in order gain trust and loyalty. Assist with training and or providing guidance to new associates when requested. Resolve and address all guest and associate questions and or concerns in a creative and professional manner. Report any issues, concerns and or suggestions to management. Have constant communication with all hotel departments in order to ensure guest satisfaction. Financials Follow posted schedule to help reduce overtime and missed meal hours. Follow all cash handling procedures.

Requirements

Minimum of High School Diploma or equivalent.
Minimum of 1 year of customer service experience in Hospitality or equivalent.
Understand hotel function and guest profiles.
Knowledge of local area including restaurants, landmarks, shopping centers and or local attractions.
Possess comprehensive computer knowledge such composing e-mails, drafting letters, using Microsoft Office, Outlook and knowing how to use search engines.
Strong English business communication skills both verbal and written
Strong interpersonal skills such as listening, smiling, relating, asking questions, teamwork, etc.
Have the skill to manage multiple tasks at a time, maintain focus and structure, and know how to prioritize.
Have the skill to resolve conflicts with ease and professionalism to ensure maximum guest and associate satisfaction and or skill to communicate any guest/associate conflict with management
Ability to develop and maintain relationships with both associates and guests to build trust and loyalty.
Ability to maintain consistent positive energy, self-motivation, and passion for hospitality.
Ability to keep hotel sensitive information confidential such as guest profiles, credit card information, etc.
Ability to learn new software and computer systems.
Ability to easily adapt to various situations, constant change, handle pressure and remain composed and focused.
Prolonged standing/walking/sitting for duration of the shift.
Ability to walk around the hotel, up and down stairs, stoop, kneel, lift a minimum of 50 lbs. and push and pull approximately 100 lbs.
To present a professional and business image to guests, associates and public we ask that all associates follow PHM’s dress and grooming standards available in the PHM Handbook on page 16. Standards include wearing full uniform at all times, uniform must be neat, clean and wrinkle free, practice good personal hygiene, and grooming.

Nice To Haves

Degree/Certifications in Business Management or Hospitality
Bilingual or Multilingual
Prior hotel experience
Emotional Intelligence Training

Responsibilities

Promote hotel services, facilities and anticipate guest’s needs to promote higher guest satisfaction.
Demonstrate brand standards, behaviors, hallmarks and mandates.
Follow all emergency and safety guidelines in order to provide a safe and secure environment for guests, associates and visitors.
Follow all guidelines, policies and procedures as outlined by PHM’s Employee Handbook such as, reporting to scheduled shift, report to work on time, reporting absences, have a professional demeanor, etc.
Greet all guests and or associates upon contact.
Provide parking guidance and or make transportation arrangements.
Check-in/Check-out guests.
Assist with hotel reservations for guest rooms.
Assist with escorting guests to their room and or other hotel area as needed.
Assistance with carrying, holding and or storing luggage and or other items.
Manage multiple phone calls, radio calls, e-mails and or requests.
Deliver packages, newspaper, group amenity deliveries and or any other item requested.
Maintain hotel entrance clean and clear of congestion and report any safety matters to Maintenance.
Spark conversations with guests and associates in a professional manner, smile often, and establish relationships in order gain trust and loyalty.
Assist with training and or providing guidance to new associates when requested.
Resolve and address all guest and associate questions and or concerns in a creative and professional manner.
Report any issues, concerns and or suggestions to management.
Have constant communication with all hotel departments in order to ensure guest satisfaction.
Follow posted schedule to help reduce overtime and missed meal hours.
Follow all cash handling procedures.