Front Desk Administrator

CEC COMPANIES • Irving, TX

76d

About The Position

CEC is one of the top specialty subcontractors in the country. With our rapid growth, we’re looking for passionate, talented, and creative individuals to join our team. If you’re ready for a challenge that will elevate your career, this is the right place, right time, right people. A leading commercial construction company is seeking a dynamic, self-motivated, front desk administrator to join our growing team in Irving, Texas. In this role, you will provide general office support with a variety of clerical activities and related tasks. You are the face of the company and greet all new visitors that enter the building. You will be answering incoming calls and directing to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, assisting job applicants, as well as additional clerical and administrative support duties.

Requirements

• High school diploma or equivalent (Preferred).
• Minimum of one years’ experience in a reception/customer service and concurrent administrative role.
• Bilingual required (Spanish speaking).
• Computer knowledge and efficiency, including Microsoft Outlook, Word and Excel.
• Ability to interact with internal and external customers and project positive energy.
• Excellent communication skills, both verbal and email/written with good phone etiquette.
• High level of confidentiality, maturity, and discretion.
• Professional personal presentation.
• Must be able to meet required deadlines.
• Attention to detail.
• Must be able to prioritize and work on multiple tasks in a fast paced, schedule driven environment.
• Utilizes judgment to interact with respond appropriately to situations, using calmness, conciliation, assertiveness, and professionalism.
• Extremely punctual and dependable, ability to work 8 am-5 pm Monday-Friday.
• Reliable attendance. This is not a remote position.
• Ability to type at least 50 WPM with accuracy.
• Possess integrity and trustworthiness.

Responsibilities

• Answers phones, takes messages.
• Provides general customer service to all callers and visitors.
• Prepares outgoing mail and FedEx packages and receive shipments.
• Sorts mail and packages daily, delivers correspondence.
• Orders office supplies, departmental materials, and employee materials; receives, stocks, organizes, and distributes upon delivery.
• Assists with company bulk mailing.
• Maintains a neat and tidy reception and break room area and professional, comfortable general front office atmosphere.
• Performs other clerical duties such as filing, photocopying, and collating.
• Assists in coordinating new hire onboarding.
• Monitors temperature check in at front desk kiosk.
• Places orders for coffee, office supplies, PPE, NHO t-shirts, and snacks.
• Maintains stock of all items listed above.
• Rinses out the coffee machine in The Grove daily and deep cleans once a week.
• Restocks water in both Tidwell and CEC University rooms daily.
• Restocks snacks in the CEC University daily.
• Restocks copy paper in the 1st floor copy room.
• Performs other related duties as assigned to ensure efficient and effective completion of tasks and projects.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 101-250 employees