Front Desk Administrative Assistant

Pacific Temporary Services • Sacramento, CA

22h • $25 - $28 • Onsite

About The Position

We are recruiting a professional, and service-oriented Front Desk Administrative Assistant for our downtown Sacramento based client. This highly visible role serves as the first point of contact for members, visitors, and staff, supporting daily office operations and contributing to a positive, efficient, and welcoming environment. The Front Desk Administrative Assistant provides reception support, coordinates office and meeting logistics, and performs a wide range of administrative duties that help the organization operate smoothly. The ideal candidate is organized, detail oriented, and comfortable working in a dynamic, mission-driven setting.

Requirements

• Meets minimum qualifications, including a high school diploma or GED and at least two years of general office, administrative, or customer service experience
• Demonstrates strong knowledge of office practices, record-keeping procedures, and MS Office, data entry, and web-based platforms.
• Communicates clearly and professionally, with solid command of business English, grammar, spelling, and written and verbal communication techniques.
• Provides excellent customer service by responding to inquiries, resolving issues, and building positive working relationships with staff, members, and the public.
• Organizes and prioritizes workload effectively, following oral and written instructions while meeting deadlines in a fast-paced environment.
• Analyzes information, solves routine operational issues, and contributes to team goals through collaboration, flexibility, and consistent attendance.

Responsibilities

• Serve as the primary front-office contact by greeting visitors, answering phones, managing messages, and coordinating incoming and outgoing mail and deliveries.
• Manage internal calendars, schedule conference room reservations, and support meeting logistics including room setup, tear-down, and meal or refreshment coordination.
• Oversee daily workroom and administrative support activities, ensuring tasks are prioritized and completed efficiently.
• Provide basic technical assistance such as password resets, CRM access support, and general troubleshooting; perform copying, scanning, and reproduction services.
• Perform data entry, administrative tasks, and assist with preparing correspondence, mailings, and special projects across departments.
• Maintain office supplies, merchandise, and inventory; coordinate purchasing, reconcile orders, and ensure proper upkeep of office equipment, including initiating maintenance or repairs.
• Support organizational events, board activities, and departmental initiatives while fostering positive working relationships and delivering excellent customer service.
• Contribute to a collaborative, service-oriented environment by demonstrating professionalism, integrity, teamwork, and flexibility while performing additional duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED