Freelance Trip Director

Fox Corporation

1d•Remote

About The Position

At FOX Experiences + Design, boldness fuels our passion. Fueled by a relentless pursuit of excellence and unwavering audience-centricity, we cultivate a culture of fearless collaboration that transcends teams and industries. We are an internal brand engagement and experience agency providing strategy, creative solutions, and measurable deliverables in events, activations, design, and technology to all divisions of FOX Corporation, including FOX Entertainment, FOX Sports, TUBI, Ad Sales, FOX News, Distribution, FOX One and FOX Corporate. We are seeking a Freelance Trip Director with strong logistical skills, who thrives in a fast-paced environment, works equally well on a team and independently. This individual will demonstrate strong ownership of projects, logistical prowess, original thinking, sharp execution to execute and support successful programs. This go-getter has experience managing budgets, communicating with stakeholders, managing vendors and is always detail oriented. Remote full time, or if located in NY or LA- some in office time.

Requirements

5+ years of hands-on experience
Self-starter with the ability to collaborate across groups as well as work independently as needed to accomplish goals.
Excellent communication and negotiation skills.
Ability to organize, prioritize, and multitask in a fast-paced, deadline-oriented, and ever-changing environment, and are able to make quick reflex decisions under pressure with grace.
Ability to travel as needed, both domestically and internationally, depending on project and business needs
Proficient in Word, Excel, PowerPoint, Outlook, Google Suite, Monday.com, basic database applications, internet searches, and registration platforms
Willingness to get “hands dirty” with packing, unpacking, and lifting boxes, setting up a production office, and standing on feet for more than 4 hours at a time while on-site at events.
Bachelor’s degree

Nice To Haves

Proficiency in AI tools

Responsibilities

Plan, coordinate, and manage successful, on-budget experiences, corporate meetings, presentations, hospitality and executive engagement programs, and other as-needed engagements
Strong experience in logistics for registration, air and ground transportation, and room block management with the ability to manage rooming lists and travel manifests on own
Negotiate vendor agreements, manage full event logistics, including food and beverage, rentals, layouts, etc.
Manage the budget reporting process, including event recaps, billing, and debriefs, for all relevant teams and stakeholders
Manage event playbook, create workback schedules, DACI, invoice tracking, and budget reporting
Manage rooming lists and hotel communications
Manage transportation manifests and communications
Manage and oversee registration workflows
Communicate clearly and collaborate closely with FED Technology and Design teams, with a basic understanding of technical event needs, graphic specs, and production, to ensure everyone is clear on the overall event scope, planning needs, and strategic goals
Provide support and guidance as needed throughout the planning process
Support senior team members on larger-scale events, meetings, and hospitality programs, both domestic and international, as needed
Be “in the know” on industry trends in order to support event strategy development across events through research and ideation