Freelance Production Coordinator - New York

Slate Studios • New York, NY

4d • Onsite

About The Position

We’re hiring a Freelance Production Coordinator to support pre-production, on-set execution, and wrap across stills and short-form motion projects. You’ll work closely with Lead Producers and the internal team to keep productions organized, on schedule, and running smoothly. This is a hands-on, detail-driven role for someone who knows set life and thrives in fast-moving environments.

Requirements

• 2–4+ years experience in photo and/or motion production
• Prior experience as a Production Coordinator or strong Production Assistant ready to step up
• Organized, proactive, and calm under pressure
• Strong communication skills and attention to detail
• Comfortable juggling multiple projects at different stages
• NYC-based or able to be on-site as required

Nice To Haves

• Tools: Google Workspace, Asana or Airtable; QuickBooks Online and Salesforce familiarity a plus

Responsibilities

• Support end-to-end production across pre-pro, shoot days, and wrap
• Build and maintain schedules, call sheets, run of show, and project trackers
• Coordinate crew and vendors (photographers, stylists, HMU, DT, PAs, studios, equipment)
• Assist with client and agency communications as directed by the Lead Producer
• Track budgets, POs, COIs/insurance, permits, and vendor paperwork
• Manage logistics: studio/location coordination, transport, load-in/out, catering
• Support on-set operations and problem-solving
• Track asset delivery timelines for stills and motion
• Assist with post-shoot wrap, invoicing, and reconciliations

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees