Freelance Event Travel Managers (U.S. Based)

TAIT•New York, NY

About The Position

We are looking to add great Freelance Event Travel Managers (U.S. Based) onto our roster. By applying here you will be considered for upcoming short & long term contracts with TAIT. This application is not for full-time employment. The Freelance Event Travel Manager is responsible for overseeing the travel & logistics across a variety of projects for TAIT and it’s clients. This includes: Flights, accommodation and ground transport. The Freelance Travel Manager will work closely and collaboratively within the Project Operations Department, and be very closely supported by the Senior Project Leadership team on each project.

Requirements

Have excellent interpersonal & communication skills, both verbal & written.
Bachelor's degree and/or a minimum of 5+ years of international live event, entertainment, live theater, touring concert and/or production travel management experience at the managerial level.
Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint
Experience using AirTable, Smartsheets, or similar database and tracking software
Strong knowledge of international event industry and core event production elements, terms, and process
Available across multiple time zones and ability to work irregular hours as travel is always changing
Strategize, meet and devise plans with executives and core team members
Play a key role in communications with all stakeholders and all departments
Strong project management and budget experience
Guarantee communication paths are frequent and open
Ensure that all work conforms to pre-established specifications & standards of TAIT.
Take initiative, multi-task, and work positively in a fast-paced environment.
Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.
Demonstrate a sense of urgency & act responsively.
Work independently as well as within a team environment.
Supremely organized, detail-oriented, and thorough.

Responsibilities

Day-to-day contact for Client travel partners/vendors.
Responsible for overseeing day to day travel needs for all supplier groups across a variety of projects, all varying in size and scope.
Responsible for providing travel vendors with accurate, up to date supplier information related to travel
Manage and track travel related data including flights, ground transport, accommodations
Works to maintain and uphold event travel policies and procedures
Support with rooming assignments, strategy and oversight of accommodation plans between all properties
Oversee accommodation assignments and communications between event travel partners
Quality assurance at all properties and vendor/supplier oversight of scopes
Manage internal team travel requirements (including flight bookings, hotels, rental vehicles, and more)
Includes supporting internal reconciliation process, receipt submissions and billbacks
Support with RFP development, circulation and oversight
Budgetary support and oversight including regular reconciliation and spend analysis
Assist with the creation of the After-Actions post event report, including qualitative feedback and data/metrics developed throughout the execution of the event.
Participate in regular department meetings (Video Conference, Call, in-person, as appropriate) to receive updates, communication, and workshop ideas.
Other travel & logistics duties as required