Freelance Creative Resource Manager

Pinch Creative•Los Angeles, CA

3d•Remote

About The Position

The Creative Resource Manager is the operational heartbeat of the studio - responsible for ensuring the right creative talent is assigned to the right work, at the right time. This person will partner closely with Creative Directors, Project Management, and Leadership to manage bandwidth, optimize team allocation, and support studio health as workload ebbs and flows. They bring clarity, structure, and foresight to a fast-paced creative environment and help the team operate smoothly and sustainably.

Requirements

5+ years of experience in creative operations, project management, or studio resourcing (agency or studio experience strongly preferred)
Deep understanding of experiential creative roles (graphics, spatial, motion, digital, etc..)
Strong organizational and communication skills - able to bring calm, clarity, and structure to fast-moving environments
Experience working with resource management or project planning tools (Asana, Airtable, Monday.com, Float, Smartsheet)
Proven ability to balance the needs of multiple teams, personalities, and deadlines with diplomacy and decisiveness
Highly proactive problem-solving approach with strong attention to detail
Ability to navigate ambiguity, manage change, and influence across levels

Responsibilities

Own and manage all creative resourcing across the studio, including freelancers
Create, maintain and continuously update a centralized studio resourcing tool
Assign creative leads and supporting roles based on skill set, project needs, availability, and career growth goals
Forecast short-term and long-term staffing needs based on pipeline, new business, and upcoming briefs
Manage daily, weekly, and monthly resourcing reviews with Creative Directors and PM leads
Build and maintain an active roster of vetted freelancers across key disciplines
Lead outreach, availability checks, onboarding coordination, and rate negotiations (when applicable)
Track performance, reliability, and cultural fit to ensure high-quality talent for future assignments
Serve as the central point of contact for all creative staffing questions and needs
Bring structure and clarity to workflows, communication paths, and creative team expectations
Partner with Creative Leads to identify skill gaps and recommend new roles or hiring needs
Collaborate with Ops and HR on job descriptions, hiring plans, and team growth initiatives
Support process alignment across Creative, Accounts, and Production to ensure smooth project delivery
Monitor team workload to balance utilization, prevent burnout, and ensure equitable distribution of work
Proactively surface capacity issues, conflicts, or risks before they impact timelines or quality
Provide weekly utilization reports and long-range demand planning for leadership
Develop resource planning frameworks, intake forms, and briefs to streamline communication
Build strong working relationships with creative team members to understand their strengths, interests, and development goals
Help match talent to opportunities that support growth while meeting project requirements
Foster a supportive, collaborative studio culture rooted in clarity, expectation-setting, and respect