Foundation/Volunteeer Services Assistant - Part Time

Jersey Community Hospital•Jerseyville, IL

12d

About The Position

The Foundation/Volunteer Services Assistant facilitates the efficient operation of the assigned area by performing a variety of clerical, administrative and volunteer staff oversight including the following: Answers and transfers phone calls, screening when necessary. Maintains a system for recording donations and expenses. Maintains electronic and manual filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Prepare agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Assists with graphic design of collateral and communications. Assists with internal and external events. Assists with scheduling and training of volunteer staff. Assists with maintaining volunteer staff records and hours. Performs other related duties as assigned.

Requirements

High school education required.
Experience in community, nonprofit, and/or volunteer agencies; knowledge/skills in identifying community needs/developing programs.
Excellent communication, interpersonal, and decision-making skills; ability to manage multiple tasks/deadlines; financial acumen/ability to interpret financial statements; critical thinking skills; community commitment/involvement.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite, Canva, donor management software platforms and related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Maintain confidentiality of donor data.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.

Responsibilities

Answers and transfers phone calls, screening when necessary.
Maintains a system for recording donations and expenses.
Maintains electronic and manual filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Prepare agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Assists with graphic design of collateral and communications.
Assists with internal and external events.
Assists with scheduling and training of volunteer staff.
Assists with maintaining volunteer staff records and hours.
Performs other related duties as assigned.