Formulation Inventory Specialist

Quva • Sugar Land, TX

9d

About The Position

The Formulation Inventory Specialist is responsible for leading and optimizing
inventory control responsibility which includes verification of dispensed
controlled and non-controlled Active Pharmaceutical Ingredients (API), cycle
counts and maintenance of inventory utilizing perpetual inventory systems. This
position plays a critical role in maintaining a compliant, audit-ready
environment and ensuring adherence to DEA regulations, cGMPs, company policies,
and safety requirements. At Quva, you will be an essential part of a
mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.

Requirements

• Associate’s degree
• 2+ years of experience in pharmaceutical manufacturing, inventory control, materials management, or a regulated production environment
• Hands‑on experience handling controlled substances and/or regulated materials in compliance with established procedures
• Working knowledge of DEA regulations, cGMPs, and Good Documentation Practices (GDP)
• Experience performing inventory transactions, reconciliations, and investigations of discrepancies
• Ability to accurately complete and review batch records, logs, and inventory documentation
• 18+ years of age
• Able to successfully complete a drug and background check
• Must be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visas

Nice To Haves

• Bachelor’s degree or higher preferred
• Working knowledge of DEA regulations and controlled substance handling requirements
• Understanding of cGMPs, inventory controls, and material management principles
• Knowledge of safety standards and commitment to continuous safety improvement
• Strong attention to detail with a high degree of accuracy
• Ability to clearly communicate compliance and inventory requirements
• Proven ability to influence and collaborate with cross‑functional teams
• Strong organizational, prioritization, and time‑management skills
• Demonstrated problem‑solving and investigation skills
• Proficiency in Microsoft Office Suite
• Experience with ERP systems (INFOR preferred)

Responsibilities

• Manages the receipt, storage, movement, and reconciliation of controlled and non-controlled substance APIs, ensuring accuracy and traceability throughout the formulation process
• Performs and documents regular cycle counts and periodic inventories to ensure complete and accurate records of all inventory on hand including participation in annual and biannual inventories
• Maintains detailed records of all movements of Controlled Substances and List I Chemicals from receipt through final disposition, in accordance with DEA requirements
• Oversees inventory management for non-controlled APIs and excipients and leads discrepancy investigations, including root cause analysis and resolution planning
• Determines appropriate corrective and preventive actions (CAPA) for inventory variances
• Ensures procedures are established, maintained, and followed to prevent, detect, and investigate diversion of Controlled Substances and List I Chemicals
• Monitors daily usage of Controlled Substances, List I Chemicals, and non-controlled APIs to ensure continuous compliance with DEA regulations, cGMPs, company SOPs, and safety requirements
• Initiates and supports Notices of Events (NOEs), deviations, and investigations, implementing corrective and preventive actions to prevent recurrence
• Completes in-process checks and verifications of materials in alignment with approved SOPs and work instructions and escalates appropriately
• Reviews batch records, logs, and inventory documentation to ensure compliance with Good Documentation Practices (GDP)
• Updates and authors SOPs, work instructions, and forms related to API inventory control and material handling
• Executes change controls related to inventory processes, documentation, or equipment as required
• Accurately transacts inventory movements in ERP systems (INFOR preferred)
• Establishes and maintains strong cross-functional relationships with Quality, Manufacturing Operations, Supply Chain, and Pharmacy Services to support production and plant objectives
• Partners with cross-functional teams to review inventory-related performance metrics and drive continuous improvement initiatives
• Assists in the development and delivery of training programs to ensure employees are qualified to handle controlled and non-controlled APIs in a compliant manner
• Performs frequent physical transfer of bulk APIs and cased finished goods to and from controlled and non-controlled storage locations
• Leads audits and inspections by providing documentation, inventory data, and subject-matter expertise
• Interprets regulatory requirements and translates them into operational procedures
• Advises leadership on inventory risk, compliance exposure, and process improvements
• Establishes controls and policies governing inventory handling and reconciliation
• Other duties as assigned

Benefits

• Set, full-time, consistent work schedule
• Comprehensive health and wellness benefits including medical, dental and vision
• 401k retirement program with company match
• 17 paid days off plus 8 paid holidays per year
• Occasional weekend and overtime opportunities with advance notice
• National, industry-leading high growth company with future career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree