Food Services Coordinator

YMCA of Southeastern NC•Wilmington, NC

1d•$16 - $20•Onsite

About The Position

POSITION SUMMARY: As the Food Service Coordinator, you will work alongside the Senior Director of Food Services to help ensure children and families across our community have access to nutritious meals. You will support the daily operations of the YMCA of Southeastern North Carolina’s food programs, help CACFP and SFSP run smoothly, and contribute ideas and energy to grow these programs and expand their impact. ESSENTIAL FUNCTIONS: Support compliance and good standing for CACFP and SFSP sponsorships. Coordinate food ordering, inventory management, and distribution for claiming and non-claiming sites using DAXKO, including weekly pull charts and Monday pickups. Manage shelf-stable food inventory, returns, and redistribution, including daily sorting and coordination with community partners. Verify, record, and file weekly CACFP attendance and meal counts; maintain accurate Excel records; communicate with site coordinators; and submit documentation by required deadlines. Assist with SFSP meal counts, bulk delivery receipts, and rural non-congregate meal distribution, including loading vans and site operations. Ensure availability of CACFP/SFSP supplies, including meal count sheets, menus, labor sheets, and related materials. Maintain required fire, sanitation, and compliance documentation for CACFP afterschool sites. Conduct required CACFP and SFSP site monitoring, maintain monitoring databases, and upload completed reviews to SharePoint within two days. Participate in required trainings, workshops, conferences, staff meetings, and staff training sessions. Support program growth initiatives, the Annual Campaign, and perform additional duties as assigned by the Senior Director of Food Services. OUR CULTURE: Our mission and core values are brought to life by our culture. At the Y, we strive to live our purpose of strengthening communities with intention and purpose every day. We welcome all: we are open to everyone. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We nurture: we support you on your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. BENEFITS: We believe meaningful work deserves meaningful perks! As a full-time exempt team member, you’ll enjoy a comprehensive benefits package that includes flexible medical, dental, and vision plans, supplemental insurance options, paid training, generous PTO, and an HSA match. You'll also receive a complimentary nationwide YMCA family membership, exclusive discounts on YMCA programs like swim lessons and camps, and access to our YMCA Retirement Plan—so you can grow, thrive, and plan for your future while making a difference every day. YMCA COMPETENCIES (Team Leader): Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising. Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others. Operational Effectiveness : Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members. Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform The YMCA of Southeastern NC does not discriminate in employment opportunities or practices on the basis of race, color, faith, gender, pregnancy, national origin, age, disability, sexual preference, gender identity, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable law, except where a bona fide occupational qualification applies.

Requirements

One years’ experience with the Child and Adult Care Food Program and/or Summer Food Service Program in an administrative capacity.
CPR, First Aid, AED certifications within 30 days of hire date.
Three years experience working with afterschool and summer camp programs in a developmental setting preferred. Supervisory experience is a plus.
Ability to work well with people and a sensitivity to the needs of children and families.
Computer skills and knowledge of windows, excel, adobe and word at an intermediate or advanced level.
Ability to correctly and effectively communicate in written and oral English.
Ability to plan, lead and participate in activities.
Be able to physically lift and move boxes that may weigh 20+ pounds on a regular basis.
Must be able to complete and maintain certification in CPR and First Aid; able to assist individuals in need until professional help arrives.
Ability to quickly identify emergency situations (medical, fire, environmental, etc.) and respond appropriately following established procedures.
Required to report all safety incidents and hazards immediately and accurately to supervisors.
Commitment to maintaining a safe, clean, and hazard-free environment for all staff, members, and participants.
Must be able to perform physical tasks related to safety, including assisting individuals of various ages and physical abilities.
Follow all YMCA safety protocols, OSHA standards, and state/local regulations as applicable.

Nice To Haves

Three years experience working with afterschool and summer camp programs in a developmental setting preferred. Supervisory experience is a plus.

Responsibilities

Support compliance and good standing for CACFP and SFSP sponsorships.
Coordinate food ordering, inventory management, and distribution for claiming and non-claiming sites using DAXKO, including weekly pull charts and Monday pickups.
Manage shelf-stable food inventory, returns, and redistribution, including daily sorting and coordination with community partners.
Verify, record, and file weekly CACFP attendance and meal counts; maintain accurate Excel records; communicate with site coordinators; and submit documentation by required deadlines.
Assist with SFSP meal counts, bulk delivery receipts, and rural non-congregate meal distribution, including loading vans and site operations.
Ensure availability of CACFP/SFSP supplies, including meal count sheets, menus, labor sheets, and related materials.
Maintain required fire, sanitation, and compliance documentation for CACFP afterschool sites.
Conduct required CACFP and SFSP site monitoring, maintain monitoring databases, and upload completed reviews to SharePoint within two days.
Participate in required trainings, workshops, conferences, staff meetings, and staff training sessions.
Support program growth initiatives, the Annual Campaign, and perform additional duties as assigned by the Senior Director of Food Services.