FLEX Administrative Assistant, Topline Franchise Services & Support

Marriott • Bethesda, MD

6d • Hybrid

About The Position

Performs administrative functions in support of achieving departments objectives. The position will equally support five individuals across the Topline leadership team. Work conducted will be project oriented to assist the Topline team in finding and implementing efficiencies with meetings, presentations, tracking, logistical support, etc. Acts as an expert for internal policies and procedures and serves as a resource to others. Handles confidential and sensitive material.

Requirements

• High school diploma or GED; 4 years’ experience as an administrative assistant or related professional area.
• OR • 2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related • major; 2 years’ experience as an administrative assistant or related professional area.
• Knowledge of a full range of Marriott International administrative processes.
• Strong understanding and use of Co-Pilot & or other LLM’s.
• Knowledge of advanced functions of a Microsoft office products, including Microsoft Excel, and Microsoft PowerPoint, TEAMs, Loop, Planner, Adobe, MRT, PeopleSoft, ADSP, IPR, Concur
• Ability to balance multiple priorities at once, including supporting executives with different needs.

Responsibilities

• Own end-to-end administrative execution across New Brands initiatives, including meeting planning and communications, BAU tracking and stakeholder follow-ups, timeline and dependency management, and ensuring inputs, reporting, and documentation are timely, aligned, and standardized—flagging risks or misalignments for leadership review.
• Manages shared calendar for leadership team. Uses latest technology to coordinate/communicate travel schedules of full topline team.
• Acts as main point of contact to support planning, execution, and post event duties for all meetings/conferences attended or facilitated by the Topline Franchise Services & Support team.
• Routinely plans, schedules, coordinates team meeting agendas, coordinating content, and confirming speakers & guests’ attendance,
• Accountable for management of designated Topline TEAMS folders. Keeping items organized/current and efficiently archiving dated material.
• Provides monthly P&L tracking across the Topline Franchise Services & Support team for expense management.
• Facilitates new hire process for all Topline Franchise Services & Support associates to include procurement of required tools/equipment/system access/ etc.
• Tracks, communicates, reports on all outstanding training required across the Topline Franchise Services & Support team.
• Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the new policy or procedure.
• Research questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. Gathers data from multiple sources and communicates or summarizes information as appropriate.
• Performs data entry and develops databases or spreadsheets as necessary.

Benefits

• All locations offer 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts.
• Full-time positions also offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, and paid parental leave.
• Washington Applicants Only: Employees will accrue paid sick leave, 0.0384 PTO balance for every hour worked and be eligible to receive minimum of 9 holidays annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees