Fleet Operations Support Specialist

Apple • San Jose, CA

10h

About The Position

As a Fleet Operations Support Specialist, you will serve as the operational backbone for our fleet maintenance and compliance programs, ensuring vehicles and material handling equipment remain safe, compliant, and operationally ready. You will manage preventative maintenance schedules, coordinate with vendors and site contacts, process maintenance transactions and approvals, and maintain accurate records across multiple fleet management systems. You will work closely with Fleet Managers, site personnel, vendors, and cross-functional partners to deliver seamless operational support and solve complex problems in a fast-paced, dynamic environment.

Requirements

• High school diploma or equivalent Minimum 2 years of experience in fleet management, vehicle maintenance scheduling, vendor coordination, Department of Transportation compliance, or similar operational support role
• Valid driver's license with at least 3 years of driving history
• Strong proficiency with Excel or Numbers for data management, reporting, and schedule tracking
• Excellent attention to detail with ability to review invoices, identify discrepancies, and reconcile complex billing in high-volume environments
• Ability to perform physical activities including pushing/pulling equipment, bending/stooping/squatting/kneeling, reaching above shoulders, and lifting up to 35 pounds

Nice To Haves

• Some college coursework or degree 3-5 years of relevant experience in fleet operations, maintenance coordination, or vendor management support desired
• Experience with Fleet Management Companies (FMCs), fleet management portals, maintenance approval systems, or telematics platforms desired
• DOT compliance experience or certifications desired
• Material handling equipment (MHE) certifications or experience operating forklifts, pallet jacks, and similar equipment
• Superior communication skills with ability to summarize and share relevant information clearly across all organizational levels, building trust and strong partnerships with customers, colleagues, vendors, and leadership
• Excellent problem-solving and investigative skills, able to work with vague or incomplete information and dig into details to find solutions
• Thrives in ambiguity and fast-paced environments; extremely proactive, responsive, and adaptable with strong organizational skills and ability to manage changing priorities in a transformational setting

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED