Fleet Operations and Compliance Specialist

PACS

1d • $80,000

About The Position

The Fleet Operations & Compliance Specialist plays a critical role in ensuring the organization’s fleet operates safely, efficiently, and in full compliance with federal, state, and industry‑specific regulations. This position oversees regulatory monitoring, documentation management, and compliance enforcement across all facilities, while supporting risk mitigation and legal processes related to fleet operations.

Requirements

• 3+ years of experience in fleet operations, regulatory compliance, transportation safety, or a related discipline.
• Working knowledge of DOT regulations, state vehicle laws, and industry‑specific transport regulations (including medical transport, if applicable).
• Experience maintaining driver qualification files and compliance documentation.
• Familiarity with insurance policy language, claims documentation, and vendor contract management.
• Strong analytical, organizational, and documentation skills.
• Proficiency with fleet management systems, compliance platforms, and Microsoft Office Suite.
• Ability to communicate effectively with legal teams, administrators, and regulatory agencies.

Responsibilities

• Regulatory Compliance & Monitoring Monitor and interpret federal, state, and local regulations affecting fleet operations, including DOT rules, state fleet laws, and medical transport regulations.
• Maintain up‑to‑date knowledge of regulatory changes and communicate requirements to internal stakeholders.
• Ensure organizational fleet policies align with all applicable laws and industry standards.
• Driver & Fleet Compliance Documentation Maintain complete and accurate driver qualification files, including license verification, medical certifications, and training records.
• Oversee compliance documentation for all fleet assets and drivers across facilities.
• Track and resolve vehicle use violations and ensure corrective actions are documented.
• Reporting & Legal Support Prepare and submit required regulatory reports in accordance with state and federal guidelines.
• Support litigation involving fleet‑related incidents by coordinating documentation, timelines, and evidence.
• Collaborate with legal teams and insurance partners to manage claims and provide necessary documentation.
• Vendor & Insurance Coordination Manage fleet vendor agreements, ensuring contract terms support compliance and operational needs.
• Review insurance policy language to ensure proper coverage for all fleet assets.
• Coordinate with insurance brokers to maintain accurate and compliant insurance records.

Benefits

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.
• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.
• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed